Meeting Minutes 1-11-2016

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, January 11, 2016

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order. Trustees, Richard Hayes and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk, and Ken Dulle and Kevin Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of December 14, 2015 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the December 14, 2015 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of December, 2015. There were two new homes that paid connection fees in December 2015.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of December, 2015, Mr. Hayes made a motion to approve the December 2015 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 1-4, dated January 3, 2016, for the month of December, 2015 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 1-4, dated January 3, 2016.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for December, 2015 were reviewed, and included 10 customer transfers and 2 New Home Connections. Mr. Hayes made a motion to approve the December, 2015 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

A house on Clover Drive has a renter living there, however prior to the renters moving in, the owners accumulated a bill from August through October 2015 that they have not paid yet. Ms. Lankster explained to the Trustees that the HSSD Ordinances state that a lien can be placed on a property if it 90 days past due, with no dollar amount stated.  We have always used $250.00 as the minimum due before placing a lien, but there is no amount stated in the ordinances.  There were multiple attempts to contact the owners, by mail and by phone.  We do not want to shut off the renters’ water if they are not delinquent, so the only other option is to place a lien on the property. The Trustees agree with this, so we will send a letter stating our intention to place a lien if the full amount is not paid.

UNFINISHED BUSINESS

The finished letter to Mr. Bob Lowrance and the Holishor Association Board was presented to the Trustees to sign. Mr. Hayes wanted one sentence added to the first page, stating that a drought following the lake lowering has a negative impact on property values.  The Trustees signed the second page.  The change will be made and the letter will be mailed to Holishor Association.

NEW BUSINESS

The property at 25 Shore Drive has been empty for a long time and has accumulated a very large bill which is seriously past due. There was a discussion about pulling the grinder pump, so the house would no longer have service supplied to it, and then the property would no longer be billed.  The Trustees agreed that this would be a good option.  Mr. Hayes made a motion to notify the customer of our intention and pull the grinder pump.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.  Ms. Lankster will discuss it some more with Mr. Dulle to determine if it can be done.

The First National Bank in Holiday Shores had a very large leak in December. A pipe burst under the building and gradually got worse, from November 30 through December 24, when the water was shut off.  Water meter readings were done early on December 24, and we noticed a very large reading of over 100,000 gallons and shut the water off at the bank’s request.  The bank is asking for a Sewer credit since the water did not go through the grinder pump.  Mr. Hayes made a motion to approve the Sewer Credit in the amount of $339.00.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”. The Trustees approved the credit in the amount of $339.00 for the sewer charge so Mr. Jeff Sedlacek, President signed the letter in approval.  Ms. Lankster, District Clerk also signed the letter.

OPERATIONS

There was an excessive amount of rain the weekend of December 26 and December 27, 2015. Many Grinder Pump alarms were going off, so Joe Urban and Dallas Haynes had multiple call-outs, resulting in overtime pay.  There were approximately 22 call-outs resulting from the rain overwhelming the pumps.

ADJOURNMENT

Mr. Hayes made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

Respectfully submitted,

Carla Lankster, District Clerk