Meeting Minutes 1-9-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, January 9, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present was Carla Lankster, District Clerk and Ken Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of December 12, 2016 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the December 12, 2016 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of December, 2016. Mr. Sedlacek made a motion to approve.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

DISBURSEMENTS

After reviewing the disbursements for the month of December, 2016, Mr. Van Sandt made a motion to approve the December 2016 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 1-3, dated January 9, 2017, for the month of December, 2016 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Du-Con invoice No. 1-3, dated January 9, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for December, 2016 were reviewed, and included 4 customer transfers. Mr. Van Sandt made a motion to approve the December, 2016 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

The District was approached by Dimond Bros. Insurance, and they are going to give us some quotes on our Property, Umbrella and Workers’ Comp insurance. Babcock & Associates is looking into a quote from Traveler’s insurance.  The current policies are through Country Financial, and the renewal date is March 17, 2017.  Our new representative, Joe Devary will be coming to the office to review everything and look at all of the properties for accuracy, then we will receive a renewal notice with any changes.

Mr. Hayes also wants to contact an agent, Denise Beavers that he believes may be able to give the District a good insurance quote and save money. He will give the contact information to Ms. Lankster.

Holishor Association has contacted the HSSD office regarding the possibility of sharing information with them when we receive a new application. They plan to submit a formal letter requesting that we share application information with them.  The District did not receive a letter prior to this meeting.  Mr. Van Sandt wants to put it on hold until he gets a better understanding of the rules that Holishor goes by for rental property, and the legal aspects of giving that information to Holishor.

UNFINISHED BUSINESS

No Unfinished Business.

NEW BUSINESS

No New Business to discuss.

OPERATIONS

Mr. Dulle stated that there are no issues currently.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk