Meeting Minutes 2-13-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, February 13, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Mr. Van Sandt joined the meeting in progress.  Also present was Carla Lankster, District Clerk and Ken Dulle and Kevin Dulle of Du-Con.  Also in attendance was Joe Devary of Country Financial.

OPEN FORUM

Mr. Joe Devary of Country Financial discussed the March 17, 2017 renewal of the Insurance policies for Commercial, Umbrella, Auto and Workers’ Compensation. Mr. Devary and a field underwriter from the Country Financial home office did an on-site review and evaluation of the Sanitary District properties about three weeks ago, and adjusted the renewal based on the review.  There were some corrections made to address locations and values.  Also, there were two fences and two sheds and one piece of equipment that were not previously listed on the policy.  The Trustees agreed that coverage should be added for Employment Practice Liability and Employer Benefits Liability.   Mr. Devary also mentioned that all of the adjustors for Country Financial are local and are employees of the company.  A final and complete bid will be provided later this month or at the March meeting.

APPROVAL OF MINUTES

The minutes of January 9, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the January 9, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of January, 2017. The only note is that the loan payment for the Water Tower was made and the funds were from the Water Tower reserves.

DISBURSEMENTS

After reviewing the disbursements for the month of January, 2017, Mr. Van Sandt made a motion to approve the January 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 2-07, dated February 2, 2017, for the month of January, 2017 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Du-Con invoice No. 2-07, dated February 2, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for January, 2017 were reviewed, and included 7 customer transfers. Mr. Van Sandt made a motion to approve the January, 2017 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

No Unfinished Business.

NEW BUSINESS

MSD Mowing submitted the annual bid for Mowing, Trimming and Fertilizing. All amounts are the same as last summer.  Mr. Van Sandt made a motion to approve the summer of 2017 Bid from MSD Mowing.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

The Trustees reviewed the Resolution to support Holishor Association making an application for a sustainability grant in the amount of $15,000.00 from Madison County. The grant would help pay for rip rap to improve the drainage of the watersheds feeding Holiday Lake.  Resolution 20170125 is a Resolution that the Holiday Shores Sanitary District approves and supports the Holiday Shores Association project plan submitted under the Madison County Sustainability Program to improve water quality in Holiday Lake.  Mr. Van Sandt made a motion to approve signing Resolution 20170125.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Resolution 20170125 was unanimously adopted on February 13, 2017 by the Board of Trustees of Holiday Shores Sanitary District and signed by all Trustees and the District Clerk.

OPERATIONS

Mr. Dulle said that Vandevanter Engineering will start the repairs on the Moro Road lift station this week. The floor of the lift station collapsed and the pump is not able to line up properly with the sewer lines and it is leaking.  Steel plates will have to be added to the bottom.

There was a water main break that was discovered in January on Shore Drive SW, behind Behme’s Market. The line was at a depth of 6’ and was difficult to find and repair.  A lot of the PVC and the connectors had to be replaced and several tons of rock had to be poured on top, so the expense was more than expected.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk