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Meeting Minutes 6-12-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, June 12, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of May 8, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the May 8, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of May, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of May, 2017, Mr. Van Sandt made a motion to approve the May 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 6-04, dated June 5, 2017, for the month of May, 2017 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Du-Con invoice No. 6-04, dated June 5, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for May, 2017 were reviewed, and included 7 customer transfers, one new customer at 51 Willow in Holiday Shores and one Lake James customer at 6664 Golden Raintree. Mr. Sedlacek made a motion to approve the May, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

Holishor Association requested, in writing, a list of all Lot Numbers for all of the HSSD customers receiving Water Service. All of the HSSD Trustees chose to deny the request.

Dimond Brothers Insurance sent an updated Statement of Values to be signed. Mr. Sedlacek signed the document and Ms. Lankster will send it back to John at Dimond Brothers.

UNFINISHED BUSINESS

After a discussion of three bids received to replace the gutters on the office building, the Trustees chose to go with the lowest bid of $1,980.00 plus $720.00 to install gutter guard, from Clinton Seamless Guttering of Breese, IL. Mr. Sedlacek is also familiar with their work and response time, and they are very professional.  The bid from CD Strong of Lake St. Louis, MO was $3,580.00 and Alton Seamless gutters bid $4,700.00.  Mr. Sedlacek made a motion to accept the Bid from Clinton Seamless Guttering.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

NEW BUSINESS

The Fiscal Year 2017-2018 Budget was presented for approval to be written into an Ordinance. The Fiscal Year 2017-2018 Budget Ordinance will be presented at the July 2017 meeting.  There was one major change since last month to the Water Revenue for the FY 2017-2018 Budget.  It has been lowered, due to less water being used in recent years and actual revenues are going to end up lower than the budget for FY 2016-2017.  Mr. Van Sandt made a motion to approve the FY 2017-2018 Budget as presented.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

The Budget Adjustments for the current Fiscal Year 2016-2017 were presented for approval. Mr. Sedlacek made a motion to approve the Fiscal Year 2016-2017 Budget Adjustments.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.  Mr. Hayes signed the document.

The Employee annual pay increases will be discussed in a closed Executive Session.

OPERATIONS

Mr. Dulle said that all of the Sewer Lift Stations have now been rebuilt, so expenses should be minimal next fiscal year for Lift Station repairs. There are some sewer main lines in Midway that could still cause some issues in the future.

The IEPA will be requiring new E coli testing of the raw water, beginning next year. The test will be twice a month for a year.  Therefore the water lab testing budget will increase in the FY 2017-2018 budget.

ADJOURN TO CLOSED EXECUTIVE SESSION

Mr. Sedlacek made a motion to adjourn the regular meeting to enter into a Closed Executive Session pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee Compensation. Mr. Van Sandt Seconded the motion, and all Trustees votes “Aye.”

ADJOURNMENT OF THE REGULAR MEETING

After returning from the closed executive session, Mr. Hayes made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk