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Meeting Minutes 7-10-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday July 10, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of June 12, 2017 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the June 12, 2017 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of June, 2017. Increases due to Connection fees at 51 Boxwood and 6664 Golden Raintree in Lake James.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of June, 2017, Mr. Van Sandt made a motion to approve the June 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 7-04, dated July 3, 2017, for the month of June, 2017 for managing and operating water and wastewater treatment. This is the final invoice that will include the Wastewater portion.  Mr. Sedlacek made a motion to approve Du-Con invoice No. 7-04, dated July 3, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for June, 2017 were reviewed, and included 7 customer transfers, one Paddock Creek transfer. Mr. Sedlacek made a motion to approve the June, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

The Water Tower Certificate of Deposit is maturing 7/24/2017. 1st National Bank currently has an offer for a 21 Month CD at 1.19% with a qualifying DDA or .91% without a qualifying DDA.  After a discussion, the decision was made to roll it into one of those is they are available when it matures.  If those are not available, the 18 Month CD is at .60%.

UNFINISHED BUSINESS

NEW BUSINESS

The Fiscal Year 2017-2018 Budget Ordinance No. 2017-2018 was presented for approval. The Ordinance is a Summary of the Budget that was presented and approved at the June meeting.  Mr. Van Sandt made a motion to approve the FY 2017-2018 Budget Ordinance No. 2017-2018.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

The Fiscal Year 2017-2018 Tax Levy Ordinance No. 2017-2018T was presented for approval. The Ordinance requests a 4.99% increase over last year’s percentage, which remains under the maximum rate of .25% total that can be requested by the District.  Mr. Van Sandt made a motion to approve the Tax Levy Ordinance No. 2017-2018T.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

The Scheffel Boyle Engagement Letter for the annual audit of the Holiday Shores Sanitary District Financial records for Fiscal Year 2017, Year Ended 6/30/2017, was submitted for approval. The maximum amount to be billed for the Fiscal Year 2017 audit will be $14,325.00, which is a 3% increase over last year.  Mr. Sedlacek made a motion to approve the Fiscal Year 2017 Audit Engagement Letter from Scheffel Boyle.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

An ordinance is required annually by the Illinois Department of Labor for the Prevailing Wage. The 2017 Prevailing Wage Ordinance No. 2017-01 was presented for approval.  Mr. Sedlacek made a motion to approve the Prevailing Wage Ordinance No. 2017-01.  Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

OPERATIONS

The Monthly Water report was more in line between the gallons pumped and the gallons read on the water meters, which were billed for the month of June. The Percentage difference for the Fiscal Year ended 6/30/2017 was 8.4% difference.  Any amount under a 10% variance is good.

The customer at 1402 Britany Ct. recently sold his house. When he called to make sure everything was changed to the new customer, he said he wanted to thank the Sanitary District for all of the years of good service.  HSSD technicians were always prompt and courteous when he called.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk