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Meeting Minutes 7/14/2014

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, July 14, 2014

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Dennis Van Sandt, President called the meeting to order.  Trustees present were Rich Hayes and Jeff Sedlacek arrived a few minutes late.  Also present were Carla Lankster, District Clerk, and Ken Dulle and Kevin Dulle of Du-Con.

APPROVAL OF MINUTES

The minutes of June 9, 2014 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the June 9, 2014 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.                                                                                                                                                                                           

FINANCIAL

The Summary of Accounts was reviewed for the month of June, 2014.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of June, 2014, there was a question regarding the amount charged for the CCR report being published in the Holiday Times.  It was $1,000.00 for 5 Pages, or $200.00 per page.  Ken will talk with Holishor about the amount.  Mr. Hayes made a motion to approve the June 2014 disbursements.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 07-08, dated July 8, 2014, for the month of June, 2014 for managing and operating water and wastewater treatment.  Mr. Hayes motioned to approve Du-Con invoice No. 07-08, dated July 8, 2014.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

After review of the water and sewer applications for June, 2014, Mr. Sedlacek made a motion to approve the June, 2014 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

UNFINISHED BUSINESS

A bid was accepted for the sale of the Old Water Plant site at the June meeting.  There is an issue with the deed to the property.  The HSSD lawyer, Mr. Bob Perica is working on a resolution and will keep us informed of the progress.

An invoice # 30, dated 6/25/2014 from L. Yates & Sons was submitted for approval.  The invoice was for contracted work at the Old Water Plant site to fill the hole with clean fill dirt.  Mr. Van Sandt made a motion to approve L. Yates and Sons invoice # 30, dated 6/25/2014, in the amount of $4,620.00.  Mr. Sedlacek seconded the motion and all trustees voted “Aye”. 

NEW BUSINESS

 

The Fiscal Year 2014-2015 Budget Ordinance #2014-2015 was submitted for approval to publish.  Ms. Lankster explained how the revenue and expense figures match the approved budget for each Fund.  Mr. Sedlacek made a motion to approve the FY 2014-2015 Budget Ordinance #2014-2015.  Mr. Hayes seconded the motion and all trustees voted “Aye”.  The ordinance was signed by Mr. Dennis Van Sandt, President and Ms. Carla Lankster, District Clerk.

The Fiscal Year 2014-2015 Tax Levy ordinance #2014-2015T was submitted for approval to publish.  This is for taxes to be collected in calendar year 2015.  Mr. Van Sandt made a motion to approve Fiscal Year 2014-2015 Tax Levy Ordinance #2014-2015T.  Mr. Hayes seconded the motion and all trustees voted “Aye”.  The ordinance was signed by Mr. Dennis Van Sandt, president and Ms. Carla Lankster, District Clerk.  Mr. Van Sandt also signed the Truth in Taxation letter to be filed with the ordinance.

The audit engagement letter from Scheffel Boyle was submitted for approval.  The letter is regarding the upcoming audit of the books for the fiscal year ended June 30, 2014.  The expected fee for services will be $13,100.00 which is an increase of only $300.00 over the Fiscal year 2013 audit.  Mr. Hayes made a motion to approve the Scheffel Boyle engagement letter for FY 2014.  Mr. Sedlacek seconded the motion and all trustees voted “Aye”.  The letter was signed by Mr. Dennis Van Sandt, President. 

OPERATIONS

 

Mr. Dulle informed the trustees of a power surge at the Water Plant which may have been responsible for some equipment failure.  A representative from Southwestern Electric said a squirrel got in the transformer and caused an outage for several businesses.  It tripped two breakers.  A new motor had to be put in a pump, as well as a new motor in one of the air conditioners.  It may be something we could claim on insurance.

An appraiser from Country Companies came by the office to give an appraisal on all HSSD properties.  It has not been done for several years and changes have taken place.  This will get the insurance stream-lined and determine where we have too much coverage and where we need more coverage.

ADJOURNMENT

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

Respectfully submitted,

Carla Lankster, District Clerk