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Meeting Minutes 8-8-2016

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, August 8, 2016

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order. Trustees, Richard Hayes and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk, and Ken Dulle of Du-Con.

OPEN FORUM

Mr. Patrick McLean and Mr. Rob McLean of 25 Shore Drive SW were in attendance. They are the sons of Mr. Robert McLean Jr., who was the owner of 25 Shore Drive SW and recently passed away.  The water and sewer bills have been accumulating since September 2011, with no attempt to pay.  Patrick and Rob were not aware of this, so they are requesting the HSSD Trustees to work with them on the amount of the bill, which has accumulated to $3,725.23.  They are trying to settle any debts and fix up the house to sell it.  The Trustees avoid making exceptions on billed amounts being written off. However, this was a situation where the father was elderly and the sons were not aware of any of this happening, and it got out of hand. So Mr. Hayes made a suggestion to accept $2,700.00 even.  Mr. Hayes made a motion to settle the debt for $2,700.00.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.  The balance will be written off, and it includes the fees for seven (7) liens to be released which have not been billed yet.  Mr. Patrick McLean paid the $2,700.00 and filled out an application for future bills to be sent to him.

There was a short discussion of how to reimburse the Gueldeners of 7582 Lake Heights for the Sewer Main Extension that they paid half of the cost for in 2014. The Trustees agreed at the time to reimburse half of what they paid when we collect Sewer connection fees from new houses built along the Sewer Main Extension.  Mrs. Gueldener recently called the office asking when they would get their half of the money back, because someone is building there now.  We are not yet aware of a house being built, and we must receive the connection fees prior to paying Mr. and Mrs. Gueldener.

APPROVAL OF MINUTES

The minutes of July 11, 2016 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the July 11, 2016 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of June, 2016. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of July, 2016, Mr. Van Sandt made a motion to approve the July 2016 disbursements. Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 8-11, dated August 5, 2016, for the month of July, 2016 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 8-11, dated August 5, 2016.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for July, 2016 were reviewed, and included 9 customer transfers. Mr. Hayes made a motion to approve the July, 2016 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

No Unfinished Business.

NEW BUSINESS

No New Business

OPERATIONS

Mr. Dulle mentioned that the parking lots are re-sealed now and looking much better.

A copy of a letter was given to the Trustees from Mr. Brown in Midway regarding a sewer issue on Monday August 1, 2016. The sewer main line for several houses collapsed from a bore going through the line.  The company that was hired by Madison Communications bored under the road to install fiber optic lines, where the sewer line is located about 4 feet down, and they went right through our line.  It collapsed several days later.  Mr. Brown discovered a backup in his basement at 4:00 PM August 1, and called the HSSD office.  Joe Urban responded, discovered the problem and quickly made the necessary phone calls to get Chris White and Chris Murphy to the location, as well as emergency locates, B&R Excavating, Moro Township and Madison Communications.  Mr. Brown was very appreciative that it was very quickly taken care of, by 6:30 PM and that our guys were out the next morning to finish the permanent repair.  He was also impressed that everyone involved worked so well together to get the job done.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk