Meeting Minutes 10-12-2020

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday October 12, 2020

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order.  Trustees, Jeff Sedlacek and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Mr. Ken Dulle of Restoration Resources, Operations.

OPEN FORUM

Mr. Brian Ury of CNB Bank was on the agenda to present a proposal for moving bank accounts and the water plant loan, but he was not present at the meeting.  Mr. Hayes stated that it was not necessary for the bank to make a presentation.  Ms. Lankster should compare and make a recommendation to the Trustees.  Mr. Murphy would like to see proposals from the banks.

APPROVAL OF MINUTES

The minutes of September 14, 2020 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the September 14, 2020 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for September, 2020.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of September, 2020, Mr. Murphy made a motion to approve the September 2020 disbursements.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #665, dated October 7, 2020 for water and wastewater operations management in September, 2020.  Mr. Sedlacek made a motion to approve Restoration Resources Invoice #665, dated October 7, 2020 for September Operations Management.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

There were no invoices for approval of other invoices over $500.00.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for September, 2020 were reviewed.  Mr. Murphy made a motion to approve September, 2020 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

Ms. Lankster discussed the customer accounts that continue to have balances over 90 days past due.  We resumed sending delinquent notices at the end of August 2020.  There are a few accounts in which the customers need extra time to pay, however the accounts that are over 90 days past due continue to decrease.

UNFINISHED BUSINESS

Ms. Lankster informed the Trustees that Vallow Floor Coverings will be installing carpet in the three offices this month.  They are scheduled to arrive 10/19/2020 and complete the installation by 10/20/2020.

NEW BUSINESS

The Employee Health Insurance will renew on December 1 , 2020.  The insurance is currently through BlueCross BlueShield.  The agent for the District is Babcock Financial and they researched several comparable options through BlueCross BlueShield and United Healthcare.  After reviewing the options, Mr. Murphy stated that he does not like the limited Illinois network option 2, and the other Trustees agreed.  Therefore Mr. Hayes stated that the best option is renewing the current plan which has increased 22 percent, but the cost has gone up for all of the options.  Mr. Murphy made a motion to renew Option 1, the current Employee Health insurance plan with BlueCross Blue Shield on 12/1/2020.  Mr. Sedlacek seconded the motion and all Trustee voted “Aye”.

OPERATIONS

Mr. Dulle discussed Holishor Association preparing to replace the major culvert, at the bottom of the hill on Holiday Point Parkway, at the main entrance to Holiday Shores.  A major sewer line runs through that area, and Sanitary District technicians will need to be on site while they are digging, to avoid damage to the sewer line.  The work is to begin later this month.

ADJOURNMENT

Mr. Murphy made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk