Meeting Minutes 10-14-2019

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday October 14, 2019

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order.  Trustees, Richard Hayes and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

Attorney, Ms. Erin Phillips of Unsell, Schattnik & Phillips attended the meeting to introduce herself as a possible replacement for Attorney, Mr. Bob Perica.  She has been with the firm for 14 years and a partner since 2013.  She has experience with litigation and collection matters with other municipalities.  Mr. Murphy asked about the monthly retainer mentioned in the introduction letter.  Ms. Phillips said the firm does not have to charge a retainer and they often bill as the work becomes necessary.  This type of billing is used for the two municipalities they currently represent.

Mr. Hayes suggested a second proposal from another attorney before a decision is made.  He will talk with Chris Byron of Byron, Carlson, Petri & Kalb regarding a proposal for legal counsel, before the next meeting.

APPROVAL OF MINUTES

The minutes of September 9, 2019 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the September 9, 2019 regular meeting.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for September, 2019.  Mr. Murphy made a motion to approve the September, 2019 Summary of Accounts.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of September, 2019, Mr. Murphy made a motion to approve the September 2019 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

USTI-Central Square invoice for e-printing service for the monthly bills was submitted for approval and to be signed.  The invoice included bills mailed for August and September 2019, in the amount of $1,101.82.  Mr. Murphy made a motion to approve the August and September 2019 bill from USTI-Central Square.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted invoice #652, dated October 4, 2019, for reimbursement of Annual Professional Liability Insurance.  Mr. Hayes made a motion to approve Restoration Resources invoice #653, dated 10/4/2019.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice 653, dated October 4, 2019, for water and wastewater operations management for September, 2019 Operations.  Mr. Murphy made a motion to approve Restoration Resources Invoice 653, dated 10/4/2019.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for September, 2019 were reviewed, and included 5 customer transfers in Holiday Shores and one Sewer Only customer transfer. There were also two new service connections in Holiday Shores and one Sewer Only Connection fee paid for a house in the Lake James area.  Mr. Hayes made a motion to approve the September, 2019 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”.

OTHER

As discussed in previous meetings, four Dell computers were purchased to replace the office computers, in the amount of $5,827.58.  This included the monitors, keyboards and towers, as well as two hard drives for back-ups.  The computers will be connected by the IT Department at Williams Office Products and was estimated to take 12 hours.  A block of time was pre-purchased for 20 hours for on-going IT services, which decreases the hourly rate to $70.00 per hour.  Mr. Sedlacek signed the invoice for the Dell Computers and the invoice for Williams Office Products.

UNFINISHED BUSINESS

The bids for the flooring to be replaced were submitted.  The bids were from Vallow Floor Coverings and The Floor Store.  The bids included the entire front office and the hallway, as well as the kitchen and front bathroom.  The materials would be vinyl snap-lock, some carpet in the office area and glue down tile in the bathroom.  The bids were very close, but Vallow was slightly lower for similar materials.  The Floor Store bid was $7,975.35 for the area to be completed and Vallow was $7,773.42.  Mr. Hayes made a motion to approve the bid for New Floor Installation by Vallow Floor Coverings.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.

NEW BUSINESS

Bids for Employee health insurance were presented.  BlueCross BlueShield and United HealthCare were compared using similar plans.  To continue the current plan through BCBS will increase about $250.00 per month, however a comparable plan through United HealthCare would be an additional $300.00 per month.  The decision was made to continue the current Platinum plan through BlueCross BlueShield for the December 1, 2019 renewal.  Mr. Hayes made a motion to renew the current plan with BlueCross BlueShield.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

OPERATIONS

Mr. Dulle discussed the DBP violation from the IEPA.  The quarterly testing is coming up next week, and HMG Engineering is helping to investigate what the problem is.  The Water Towers and the Clear Wells are being tested to see where the Chlorine is being eaten up.  The IEPA is expecting a response by the middle of November, letting them know how we are going to correct the issue.

ADJOURNMENT

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk