Meeting Minutes 10-5-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Thursday October 5, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting. The meeting date was changed from Monday October 9, 2017 to Thursday October 5, 2017.  This was discussed and approved with a vote at the April 10, 2017 meeting and has been posted on the website and the front door since the decision.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

Holishor Association was listed on the Agenda for both a request for a list of Water Customers, and a request for help paying for the Sustainability Grant. There was a short discussion, however since there was no representative from Holishor in attendance, the matters were tabled.

APPROVAL OF MINUTES

The minutes of September 11, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the September 11, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of September, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of September, 2017, Mr. Van Sandt made a motion to approve the September 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice No. 624, dated October 4, 2017, for the month of September, 2017 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Restoration Resources invoice No. 624, dated October 4, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

The three-year contract with Restoration Resources, dated September 1, 2017 was approved. Mr. Sedlacek made a motion to approve the Contract dated September 1, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.  Mr. Hayes signed the contract.

APPROVAL OF APPLICATIONS

The water and sewer applications for September, 2017 were reviewed, and included 7 customer transfers in Holiday Shores. Mr. Van Sandt made a motion to approve the September, 2017 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

Dimond Brothers and Cincinnati Insurance were supposed to re-calculate the rate adjustment on the property insurance. It was to be based on discussions between Mr. Dulle, Ms. Lankster and John from Dimond Brothers.  However, no new information has been received by the HSSD office at the time of this meeting.

NEW BUSINESS

December 1, 2017 is the renewal date for the Employee Health Insurance plan with BlueCross BlueShield. The current plan, which is not an affordable care act plan, would have a 27% increase.  There are three other plans, one with BCBS and two with United Healthcare, which the District can choose to switch to.  We have only had the information for a few days, and the Trustees want to discuss it further with the employees.  The way the premiums keep going up, it could affect the pay raises or other benefits, if we stay with the same plan.  So there will be a special meeting posted before November 1, 2017.

There was a sewer backup at 1999 Treasure in late August. The district has not been contacted by the contractor, Pride Cleaning and Restoration, with the final bill.  They did not communicate additional charges over the original quote and have not shown any detail of what has been done.

OPERATIONS

The Moro Road lift station needs a new panel and they are suggesting 3-phase power, which will include two new transformers. Mr. Van Sandt and Mr. Dulle looked at the lift station yesterday, and Mr. Van Sandt said it will probably be best to replace the whole panel.  It was not done properly when it was originally built.  Mr. Dulle will get bids on the different options, but it could cost as much as $10,000.00.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk