Meeting Minutes 10-8-2018

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday October 8, 2018

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Dennis Van Sandt, President called the meeting to order.  Trustees, Jeff Sedlacek and Richard Hayes were present.  Also present was Carla Lankster, District Clerk.  Ken Dulle of Restoration Resources was not able to attend this meeting.

OPEN FORUM

Mr. Larry Woodson was present to discuss the property at 1337 Caribbean Drive.  Mr. Woodson purchased the foreclosed house about two years ago, but did not contact the District because he did not know about the monthly charges.  They did not need water, because he was injured and could not work on the house with his daughter for about a year.  When he contacted the office, he was told about the charges that had built up since he owned it, and that liens had been placed.  So he is attending the meeting to see if he can get some forgiveness, since he was not aware of the monthly facilities charges.  When liens were placed, the ownership on the Madison County website did not change, and the bank that foreclosed did not tell us that it had been sold, so the District was not aware it had been sold.  Due to the unusual circumstances, Mr. Hayes made a motion to reduce the charges to $200.00.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF MINUTES

The minutes of September 10, 2018 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the September 10, 2018 regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of September, 2018.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of September, 2018, Mr. Hayes made a motion to approve the September 2018 disbursements.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

The Aptean – USTI invoice would have been presented for signature, however the invoice for postage and postcard bill printing for September, 2018 has not been received.

Restoration Resources submitted Invoice #638, dated October 1, 2018, for managing and operating water and wastewater treatment in September 2018.  Mr. Sedlacek made a motion to approve Restoration Resources Invoice #638, dated October 1, 2018.  Mr. Hayes seconded the motion and all Trustees voted “Aye.”

APPROVAL OF APPLICATIONS

The water and sewer applications for September, 2018 were reviewed, and included 18 customer transfers in Holiday Shores.  Mr. Sedlacek made a motion to approve the September, 2018 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

Amendment A to Sewer Service Ordinance 2006-03 was presented for approval.  The Ordinance 2006-03, under Articles One and Four, Liability already states that HSSD is not responsible, and we have no liability for service failure.  Therefore we are adding some detail explaining the existing ordinance and recommend backup insurance to the residents.  Mr. Hayes made a motion to approve the passage of Amendment A to Ordinance 2006-03.  Mr. Sedlacek Seconded the motion and all Trustees voted “Aye”.  All of the three Trustees signed as “Ayes”, and approval signed by the President, Dennis Van Sandt.  The amendment will be published in the Advantage News and will be on file in the HSSD office.  It will also be published in the Holiday Times as soon as possible, because it will be delivered to all residents.

NEW BUSINESS

Five options were presented for the employee health insurance plan, which renews on December 1, 2018.  The current plan with BlueCross BlueShield will no longer be offered, so two options were given by BCBS, two options were included from United HealthCare and one option from Aetna.  The Aetna plan would have been over 30% more than the current premium.  BCBS and United HealthCare each had plans that would be approximately a 5% increase over the current premium.  After a discussion of the five options, Mr. Hayes made a motion to approve the BlueCross BlueShield Platinum plan with a 5% increase over the current plan.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Mr. Dennis Van Sandt has been a Trustee of the Holiday Shores Sanitary District since January 2004.  He has made the decision to relocate to Nashville, TN and resign his position of Trustee, effective November 1, 2018.  His resignation was given to the District in writing on September 7, 2018 and was verbally given at this meeting.  His term would have run through the November 2020 election.  Therefore a replacement will be appointed by the Trustees.

It is the responsibility of the Trustees to appoint a replacement for the remaining term of Trustee Mr. Dennis Van Sandt.  Mr. Hayes stated that he is making a motion, nominating Mr. Brennan Murphy to assume the remaining term as Trustee of Holiday Shores Sanitary District through 2020.  Mr. Sedlacek seconded the nomination, and Mr. Van Sandt concurs with the nomination, and voted as “present”.  So Motion carries.  The official appointment and swearing in will be at the November 5, 2018 meeting, after the official resignation date.

OPERATIONS

Mr. Dulle was not present at the meeting, so nothing was discussed for operations.

ADJOURNMENT

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk