Meeting Minutes 8-10-2020

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday August 10, 2020

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order.  Trustees, Jeff Sedlacek and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Mr. Ken Dulle of Restoration Resources, Operations.

OPEN FORUM

Mr. Hayes signed approval of the credits given to Mr. Shannon at 7108 St. James for the very large water leak.  The credits were discussed and approved at the July meeting.

APPROVAL OF MINUTES

The minutes of July 13, 2020 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the July 13, 2020 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for July, 2020.  The Water Tower loan was paid in July, so $32,492.27 was used from reserves for the payment.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of July, 2020, Mr. Murphy made a motion to approve the July 2020 disbursements.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #663, dated August 4, 2020 for water and wastewater operations management in July, 2020.  Mr. Sedlacek made a motion to approve Restoration Resources Invoice #663, dated August 4, 2020 for July Operations Management.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

Mr. Hayes signed approval of other invoices over $500.00.  The Water Tower payment of $32, 492.27 to IEPA, Bureau of Water was signed by Mr. Hayes.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for July, 2020 were reviewed.  Mr. Murphy made a motion to approve July, 2020 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

Ms. Lankster discussed the multiple accounts that are over 90 days past due, because we have not sent out shut-off notices since February, due to COVID-19.  A notice was included on the July 2020 postcard bills, that late fees and delinquents will resume at the end of August.  A letter will be sent to any customer who is at least 90 days past due, prior to the delinquent notices being sent, to give them extra time to pay before the late fees are charged.  As of the July 31, 2020 billing, a total account balance of $9,100.00 is due by customers who are at least 90 days past due, and $3,200.00 of that amount is over 90 days past due.  That amount is not as bad as we expected it to be, because many customers have been making payments without the delinquent notice being sent.

NEW BUSINESS

None

OPERATIONS

Mr. Dulle discussed the VFD’s that are being installed and programmed on the raw water pumps that pump the water out of the lake.  This will allow the District to better control the flow of the water coming from the lake to the water plant, as the lake is lowered during the Holishor drawdown of the lake, beginning September 21, 2020.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting.  Mr. Hayes seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk