Meeting Minutes 9-10-2018

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday September 10, 2018

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Dennis Van Sandt, President called the meeting to order.  Trustee, Jeff Sedlacek was present.  Trustee Richard Hayes attended via phone.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of August 13, 2018 regular meeting were submitted for approval.  Mr. Sedlacek made a motion to approve the minutes for the August 13, 2018 regular meeting.  Mr. Hayes seconded the motion, and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of August, 2018.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of August, 2018, Mr. Sedlacek made a motion to approve the August 2018 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

The Aptean – USTI invoice # USTI-003823 for the new billing procedure was presented for signature.  The amount billed for postage and postcard bill printing for August 2018 was $552.04.  No motion is necessary, but must be signed by a Trustee, since it is over $500.00, and Mr. Van Sandt signed the invoice.

Cincinnati Insurance for Workers’ Compensation is a quarterly automatic withdrawal, which was approved with the total insurance policy in March.  It is in the amount of $1,831.00 and will be deducted on 9/17/2018.  Mr. Van Sandt signed the invoice.

Restoration Resources submitted Invoice #637, dated September 5, 2018, for managing and operating water and wastewater treatment in August 2018.  Mr. Sedlacek made a motion to approve Restoration Resources Invoice #637, dated September 5, 2018.  Mr. Hayes seconded the motion and all Trustees voted “Aye.”

APPROVAL OF APPLICATIONS

The water and sewer applications for August, 2018 were reviewed, and included 11 customer transfers in Holiday Shores.  Mr. Sedlacek made a motion to approve the August, 2018 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

OTHER

Two houses are in foreclosure for an extended period of time, and we continue to bill the base facilities charges.  Nobody lives in the houses and the water is off.  There is a chance that the amounts will eventually have to be written off and the more that is accumulated, the more there will be to write off.  Ms. Lankster is asking the Trustees if they are in agreement, that we should stop the monthly facilities charges, and Mr. Dulle may authorize the grinder pump to be pulled until the account is settled.  The Trustees agree and a formal document can be written up for the October meeting for approval.

UNFINISHED BUSINESS

A preliminary draft of an Amendment to Sewer Service Ordinance 2006-03 was presented for discussion.  The attorney for the District, Bob Perica made some suggestions.  Mr. Perica does not think we should mention an amount in the Amendment.  We already have a disclaimer in Ordinance 2006-03, under liability that HSSD is not responsible, and we have no liability.  Therefore we would add some detail explaining the existing ordinance and recommend backup insurance to the residents.  However, leaving the amount and circumstances open-ended, and upon review by the District.

NEW BUSINESS

The 2018 Prevailing Wage Ordinance No. 2018-01 was presented for approval.  The ordinance is based on the Illinois Department of Labor rates as of August 15, 2018.  Mr. Sedlacek made a motion to approve Ordinance No. 2018-01 for the 2018 Prevailing wage rates.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.  Mr. Van Sandt, President, signed the Ordinance.

OPERATIONS

Mr. Dulle gave an update on the Water Plant Chlorine Feed System.  A company is going to come in to secure the clamps on the PVC pipes, then the system will be ready to go online in the next few days.

Utility Service wants to paint Water Tower #1 on Bahamas Drive.  Ken is not sure if it needs it yet, but it is something we have been paying for over the past few years.  So if they don’t run into any problems, most of the painting is already paid for.

ADJOURNMENT

Mr. Van Sandt made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk