Meeting Minutes 10/13/2014
MINUTES OF REGULAR MEETING
OF BOARD OF TRUSTEES
HOLIDAY SHORES SANITARY DISTRICT
Monday, October 13, 2014
The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.
Dennis Van Sandt, President called the meeting to order. Trustees present were Jeff Sedlacek and Rich Hayes. Also present were Carla Lankster, District Clerk, and Ken Dulle of Du-Con.
OPEN FORUM
It was listed on the agenda that there was a possibility that several customers might come to the meeting to inquire about the Water and Sewer Facility charges, but there was no one in attendance.
APPROVAL OF MINUTES
The minutes of September 8, 2014 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the September 8, 2014 regular meeting. Mr. Hayes seconded the motion and all Trustees voted “Aye”. Within the Minutes from September was the discussion of hunting on the lagoon property. The three residents that were in attendance were promised an answer on this issue. Mr. Dulle said he spoke with our insurance agent who said we are probably covered on our policy, but he would not recommend it. Mr. Hayes made a motion to disapprove of their request. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.
FINANCIAL
The Summary of Accounts was reviewed for the month of September, 2014. There was one new Water-Only customer who paid connection fees that was added at 1982 Sextant. No motion necessary.
DISBURSEMENTS
After reviewing the disbursements for the month of September, 2014, Mr. Sedlacek made a motion to approve the September 2014 disbursements. Mr. Hayes seconded the motion and all Trustees voted “Aye”.
Du-Con submitted Invoice No. 010-08, dated October 13, 2014, for the month of September, 2014 for managing and operating water and wastewater treatment. Mr. Hayes motioned to approve Du-Con invoice No. 010-08, dated October 13, 2014. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.
APPROVAL OF APPLICATIONS
The water and sewer applications for September, 2014 were reviewed, and included 3 transfers, and 1 new customer. Mr. Hayes made a motion to approve the September, 2014 applications. Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.
Mr. Van Sandt mentioned a lot for sale in the Holiday Times that says the water and sewer tap-on fees were paid. Ms. Lankster said there are a few lots remaining that the Sewer Tap-on and Debt Service were paid. However, no lots have water connection fees pre-paid.
OTHER
The discussion of customer miscellaneous charges and credits was continued this month. An ordinance will need to be written up with new charges once a decision is made on the amounts. The area that needs the most change is delinquent notices, late fees and shut off fees. Several other districts charge 10% late fees and HSSD only charges 2.5%, so it was discussed to increase to 10%. The fee to send out the notices and monitor the payments made is $2.00 per notice. It was discussed to increase the fee to $5.00 per notice, because of the paper, the postage and the time involved. Mr. Sedlacek stated that we should not try to increase everything to the highest amounts that other water departments charge.
Water deposits do not need any adjustment. But the charges for disconnecting and reconnecting the water were discussed. There are customers that leave for several months at a time, and do not like to pay the monthly minimum facility charges. The current charge is $25.00 each for DISC or RC. So one suggestion was to increase those charges to $50.00 each and lower the facility charges by one half, if the customer informs the office and have the water turned off. Rich asked if Carla could look at the charges and how the amounts would affect our revenue, based on how many snowbirds we have.
UNFINISHED BUSINESS
There was a discussion regarding the Deerfield Lift Station, which needs to be replaced. The new pump will arrive next week sometime, (The week of 10/20/14). The total cost will be about $34,000.00 for the pump and a new lid, and will be charged back to the customers of the Deerfield subdivision, in the same manner the Midway lift station was charged back to the Midway and Lake Heights customers. The two options presented by Carla Lankster were $18.00 per month, per customer for 60 months, or $12.00 per month, per customer for 90 months. There are 31 customers that will be charged this fee. The Trustees think it will be best to charge $12.00 per month, per customer for 90 months.
NEW BUSINESS
OPERATIONS
ADJOURNMENT
Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Hayes seconded the motion and all the Trustees voted “Aye”.
Respectfully submitted,
Carla Lankster, District Clerk