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Meeting Minutes 12-12-2016

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, December 12, 2016

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order. Trustees, Richard Hayes and Dennis Van Sandt were present.  Also present was Carla Lankster, District Clerk and Ken Dulle and Kevin Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of November 14, 2016 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the November 14, 2016 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of November 14, 2016. Transfer was made from Water Plant and Water Trust reserves to Water Supply for the Water Plant Loan.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of November, 2016, Mr. Hayes made a motion to approve the November 2016 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 12-09, dated December 11, 2016, for the month of November, 2016 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 12-09, dated December 11, 2016.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for November, 2016 were reviewed, and included 10 customer transfers and one new sewer connection for an existing house on North State Route 159. Mr. Van Sandt made a motion to approve the November, 2016 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

OTHER

Prairie Wind LLC, the company that had antennas on both Water Towers, came into the office to turn in the Water Tower Keys and let us know that all of their antennas and equipment have been removed and they will no longer be renting the spaces from HSSD. So Ms. Lankster was making the Trustees aware of this, in case there would be another company interested in renting the towers for a similar reason.

UNFINISHED BUSINESS

No Unfinished Business.

NEW BUSINESS

The 2017 Schedule of Monthly Meetings was presented for approval. Mr. Van Sandt may have a conflict with the July 10, 2017.  If there is a change, a notice will be posted at least 10 days prior to the meeting.  Mr. Van Sandt made a motion to approve the 2017 Schedule of Monthly Meetings.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

The 2017 Employees’ Holiday Schedule was presented for approval. Mr. Hayes made a few suggestions for some changes.  There was one change made prior to the vote.  A change was made to show the Friday before New Year’s Eve 2017 as a half day.  Mr. Hayes made a motion to approve the 2017 Employees’ Holiday Schedule, including the addition of Friday, December 29, 2017 closing the office at Noon.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

The Trustees nominated and voted on Election of Officers for 2017. Mr. Van Sandt Nominated Mr. Richard Hayes as the President for 2017, and Nominated Mr. Jeff Sedlacek as the Vice President for 2017.  Mr. Van Sandt made a motion to elect Mr. Richard Hayes as President of the Sanitary District and Mr. Jeff Sedlacek as the Vice President beginning January 1, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Mr. Hayes Nominated Mr. Dennis Van Sandt as Treasurer for 2017. Mr. Hayes made a motion to elect Mr. Dennis Van Sandt as Treasurer of the Sanitary District beginning January 1, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

OPERATIONS

Over two years ago, the by-products in the finished water were tested as being too high. Since that time, changes were put in place and multiple testing has been done.  After a more than a year of Good Test Results, a report was filled out for the IEPA. The IEPA sent a letter stating that they are completely satisfied with the report and accept the conclusions presented.

The Moro Road Lift station floor has settled, causing the discharge piping and pump discharge connections to crack and leak. Vandevanter Engineering provided a quote to make the necessary repairs, including the labor to install steel plates and new PVC discharge piping and elbows being replaced.  The quote is for $6,858.00.  Mr. Ken Dulle will sign and accept the quote for the repairs.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk