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Meeting Minutes 12-11-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday December 11, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.  Glenn Dalton of Holishor Association and The District Attorney Bob Perica was also in attendance.

OPEN FORUM

Glenn Dalton of Holishor Association was requesting help paying for the Sustainability Grant to help fund the project for four areas that feed into the lake and need rip rap for drainage and filtration. This grant is for Phase 2 of the project, and work must be complete before another grant can be requested.  Mr. Dalton is asking that Holiday Shores Sanitary District pay the fee of $3,000.00 for the Grant, which is 20% of the total $18,000.00 Grant amount.  Holishor Association will pay for the rip rap and provide all of the labor.  The projects would help remove the Nitrates that come from the fertilizers in the farm fields and cause more Algae growth.  This would help the District with the reduction in organic matter that causes higher levels of trihalomethanes in the drinking water.  The Trustees made a motion to provide half of the $3,000.00.  Mr. Hayes made a motion to pay $1,500.00 to Holiday Shores for the 2017 Sustainability Grant.  Mr. Sedlacek seconded the motion and all Trustee voted “Aye”.

Mr. Dalton also had a proposal to settle the conflict that has arisen over six customers on St. James Drive, south of the District office that have been receiving water since 1991. Those six customers are not part of Holiday Shores and do not want to become members.  Holishor Association claims that Holiday Shores Sanitary District hooked up the houses without permission, due to the original agreement that states the District cannot provide water to any customer outside of Holiday Shores without previous permission from Holishor.  Mr. Dalton asked if the District Trustees can make any offer as a settlement, such as free water to Holishor.  However, Attorney Bob Perica stated that he believes that Holiday Shores Sanitary District, as a government municipality, must provide water to anyone in the District boundaries.  He also stated that HSSD is probably not be bound by any agreement between Holishor Association and the District, because the District is bound by the Sanitary District Act of 1936, in the Illinois Statutes.  The original agreement was with Holiday Utilities, which was a privately owned water company.

The third subject Mr. Dalton presented was regarding the next Lake Draw Down in 2020. He suggested that the District put in a request as soon as possible to only have the lake drawn down by three feet, instead of the current five feet listed in the by-laws.  With new seawall technology and the fact the very few new seawalls or ones in need of repair that it would be to the advantage of everyone to not draw it down as much.  Mr. Dalton suggested that we include as much as possible in the letter, explaining the advantages to the lake only being drawn down by three feet, and critical disadvantages to continuing to draw down five feet.

APPROVAL OF MINUTES

The minutes of November 13, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the November 13, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of November, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of November, 2017, Mr. Van Sandt made a motion to approve the November 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice No. 627, dated December 4, 2017, for the month of November, 2017 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Restoration Resources invoice No. 627, dated December 4, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for November, 2017 were reviewed, and included 5 customer transfers in Holiday Shores and 3 customer transfers in Moro. The list also included payment for 1 new home construction fees for Water and Sewer Connections.  Mr. Sedlacek made a motion to approve the November, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

NEW BUSINESS

The 2018 Schedule of Monthly Meetings was presented for approval. There is an issue with the November meeting, because the second Monday of the month falls on November 12, which is the day observed for the Veteran’s day Holiday.  After some discussion, it was decided that the November meeting will be held on the first Monday of November which is the 5th.  Mr. Sedlacek made a motion to approve the 2018 Monthly Meeting Schedule with the November meeting being held on November 5th.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

The 2018 Employee Holiday Schedule was presented for approval. Mr. Van Sandt was questioning the way the schedule was written up, because some early closing days were shown on separate lines as if there were more Holidays than normal.  It was decided to change the list to show that the Thanksgiving Holiday and Christmas Holiday begin at noon on the previous day.  With that change being made on the list, Mr. Van Sandt made a motion to approve the 2018 Employee Holiday Schedule.  Mr. Sedlacek Seconded the motion and all Trustees voted “Aye”.

The Election of officers for 2018, beginning 1/1/2018 was voted on by the Trustees. Mr. Hayes nominated Mr. Dennis Van Sandt to be the President for 2018 and made a motion.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.  Mr. Van Sandt nominated Mr. Sedlacek to remain the Vice President for 2018, and made a motion.  Mr. Sedlacek Seconded the motion and all Trustees voted “Aye”.  Then Mr. Van Sandt nominated Mr. Hayes to be the Treasurer/Secretary and made a motion.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

OPERATIONS

Mr. Dulle stated that due to the violation notice from the IEPA, a notice was published in the December 2017 Holiday Times, which was mailed to all Holiday Shores residents on December 1, 2017. The maximum contaminant level for total trihalomethanes has been exceeded by 1.1 parts per billion, and all residents must be notified.  The District is working with Mr. Brian Buchheit of HMG Engineering for possible solutions and the costs involved.  One item we need to start budgeting for is the carbon filters, in the future, which cost about $50,000.00 and need to be replaced approximately every five years.

The Moro Road Lift Station will need major repairs to the electric panel, and work is expected to begin near the end of January 2018. The cost will be approximately $20,000.00.

ADJOURN TO EXECUTIVE SESSION

Mr. Van Sandt made a motion to adjourn to a closed meeting pursuant to Statute 5ILCS 120/2 (C)(1). To discuss Employee Compensation. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 11-13-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday November 13, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.  Glenn Dalton of Holishor Association and Julie Billeter, Chris Sobrino and Steve Pembrook of Scheffel Boyle were also in attendance

OPEN FORUM

Glenn Dalton of Holishor Association was requesting help paying for the Sustainability Grant to help fund the project for four areas that feed into the lake and need rip rap for filtering the drainage. The basin is complete except one portion that will need to be done during the drawdown in 2020, because it is too steep.  Gate G will be the next portion of the project, and the last concern is the major feed by the ball field.  This grant is for Phase 2 of the project, and work must be complete before another grant can be requested.  Mr. Dalton is asking that Holiday Shores Sanitary District pay the fee of $3,000.00 for the Grant, which is 20% of the total Grant amount.  Holishor Association will pay for the rip rap and provide all of the labor.  The projects would remove the Nitrates that come from the fertilizers in the farm fields and cause more Algae growth.  This would help the District with the reduction in organic matter that causes higher levels of trihalomethanes in the drinking water.  This could help prevent HSSD from the need to add more chemicals to the water to treat the trihalomethanes.  Mr. Hayes stated that he wants to ask the District lawyer, Bob Perica if it is legal to give funds to Holishor for this type of project.  Therefore the matter is tabled until the December 2017 meeting.

Mr. Dalton also had a proposal to settle the conflict that has arisen over six customers on St. James Drive, south of the District office that have been receiving water since 1991. Those six customers are not part of Holiday Shores and do not want to become members.  Holishor Association claims that Holiday Shores Sanitary District hooked up the houses without permission, due to the original contract that states the District cannot provide water to any customer outside of Holiday Shores without previous permission from Holishor.  Mr. Dalton asked if the District Trustees can make any offer as a settlement, such as free water to Holishor, which may not be something the District can do.  This was also tabled until Bob Perica is contacted.

Ms. Julie Billeter of Scheffel Boyle went over the final Audit, and pointed out some highlights. The first two pages give the Auditor’s report, stating this is a clean, and unqualified audit opinion.  Activity in the Water Fund and Sewer Fund are consistent with prior years.  Page 12 of the audit shows a net increase of $36,783.00, after depreciation.  Page 21 of the audit explains the details of what makes up the depreciation.  Pages 23 through 28 show the comparison of the Fiscal Year 2016-2017 Budget to Actual activity.  Ms. Billeter also commented that the District office always provides all paperwork and information required to compile the audit in a timely manner.

APPROVAL OF MINUTES

The minutes of October 5, 2017 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the October 5, 2017 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

The Minutes of the special meeting that was held October 19, 2017 were submitted for approval. Mr. Sedlacek made a motion to approve the Special Meeting Minutes for October 19, 2017.  Mr. Van Sandt Seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of October, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of October, 2017, Mr. Van Sandt made a motion to approve the October 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice No. 626, dated November 8, 2017, for the month of October, 2017 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Restoration Resources invoice No. 626, dated November 8, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

An Invoice from Restoration Resources was submitted for Professional Liability Insurance for the annual premium. Mr. Van Sandt made a motion to approve the invoice for Professional Liability Insurance from Restoration Resources.  Mr. Sedlacek Seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for October, 2017 were reviewed, and included 4 customer transfers in Holiday Shores and 1 customer transfer in Moro. The list also included payments for 3 new home construction fees for Water and Sewer Connections.  Mr. Sedlacek made a motion to approve the October, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

NEW BUSINESS

The Moro Road Lift Station is in need of some major repairs to the Power Panel. If Southwestern Electric would replace the Transformer with 3-phase power it would cost a minimum of $5,000.00, and it would double the current electric bill for that lift station.  There is hydrogen sulfite that is leaking, which is able to melt copper, and can be very dangerous.  The price to replace the entire panel would be approximately $19,000.00, and Mr. Van Sandt stated that it needs to be done soon.

OPERATIONS

Mr. Dulle stated that the District has received a violation notice from the IEPA, and a notice will have to be published in the December 2017 Holiday Times, which is mailed to all Holiday Shores residents. The maximum contaminant level for total trihalomethanes has been exceeded by 1.1 parts per billion, and all residents must be notified.  One possible cause could be the carbon filter at the water plant, which is six years old, so it will be inspected and tested.  The filter could cost $50,000.00 to replace.

There was a sewer back-up at 890 Malibu Way, which HSSD may have to pay for some of the damages.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 10-5-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Thursday October 5, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting. The meeting date was changed from Monday October 9, 2017 to Thursday October 5, 2017.  This was discussed and approved with a vote at the April 10, 2017 meeting and has been posted on the website and the front door since the decision.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

Holishor Association was listed on the Agenda for both a request for a list of Water Customers, and a request for help paying for the Sustainability Grant. There was a short discussion, however since there was no representative from Holishor in attendance, the matters were tabled.

APPROVAL OF MINUTES

The minutes of September 11, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the September 11, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of September, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of September, 2017, Mr. Van Sandt made a motion to approve the September 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice No. 624, dated October 4, 2017, for the month of September, 2017 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Restoration Resources invoice No. 624, dated October 4, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

The three-year contract with Restoration Resources, dated September 1, 2017 was approved. Mr. Sedlacek made a motion to approve the Contract dated September 1, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.  Mr. Hayes signed the contract.

APPROVAL OF APPLICATIONS

The water and sewer applications for September, 2017 were reviewed, and included 7 customer transfers in Holiday Shores. Mr. Van Sandt made a motion to approve the September, 2017 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

Dimond Brothers and Cincinnati Insurance were supposed to re-calculate the rate adjustment on the property insurance. It was to be based on discussions between Mr. Dulle, Ms. Lankster and John from Dimond Brothers.  However, no new information has been received by the HSSD office at the time of this meeting.

NEW BUSINESS

December 1, 2017 is the renewal date for the Employee Health Insurance plan with BlueCross BlueShield. The current plan, which is not an affordable care act plan, would have a 27% increase.  There are three other plans, one with BCBS and two with United Healthcare, which the District can choose to switch to.  We have only had the information for a few days, and the Trustees want to discuss it further with the employees.  The way the premiums keep going up, it could affect the pay raises or other benefits, if we stay with the same plan.  So there will be a special meeting posted before November 1, 2017.

There was a sewer backup at 1999 Treasure in late August. The district has not been contacted by the contractor, Pride Cleaning and Restoration, with the final bill.  They did not communicate additional charges over the original quote and have not shown any detail of what has been done.

OPERATIONS

The Moro Road lift station needs a new panel and they are suggesting 3-phase power, which will include two new transformers. Mr. Van Sandt and Mr. Dulle looked at the lift station yesterday, and Mr. Van Sandt said it will probably be best to replace the whole panel.  It was not done properly when it was originally built.  Mr. Dulle will get bids on the different options, but it could cost as much as $10,000.00.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes Special 10-19-2017

MINUTES OF SPECIAL MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Thursday, October 19, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in Special session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of a special meeting.

Richard Hayes, President called the meeting to order. Trustees present were Jeff Sedlacek and Dennis Van Sandt.  Also present were Carla Lankster, District Clerk, and Ken Dulle of Restoration Resources.

Trustee, Mr. Van Sandt made a motion to Adjourn to Executive Session. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Executive session pursuant to Statute 5 ILCS 120/2 (C)(1). To discuss Employee Compensation.

Returning to regular session, a decision was made on which health insurance plan to go with, starting December 1, 2017. Mr. Van Sandt made a motion to go with the BlueCross BlueShield Gold Plan, G515PPO.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion and all trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 9-11-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday September 11, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.  Also in attendance was Mr. Glenn Dalton of Holishor Association.

OPEN FORUM

Mr. Glenn Dalton, Lake Manager for Holishor Association was in attendance. Holishor has applied for an $18,000.00 sustainability grant for repairs to the four creek beds coming into the lake.  In order to get the grant, a fee of $3,000.00 must be paid, then the county would pay $15,000.00.  Mr. Dalton is requesting that Holiday Shores Sanitary District pay the fee, and Holishor would do all of the repairs and provide all of the labor.  Mr. Dulle explained the advantages to HSSD for this work to be done.  The run-off from the fields has fertilizer which has nitrates that can cause the algae in the lake water.  This is very difficult to remove for the drinking water, and one option could cost up to $100,000.00 to implement.

APPROVAL OF MINUTES

The minutes of August 14, 2017 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the August 14, 2017 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of August, 2017. After a recent renewal of a CD, Mr. Sedlacek suggested checking into a CD that would be offered by Discover that would probably be at a higher interest rate than any of the banks in the area.  The next time one of the two CD’s will mature is May of 2018.

DISBURSEMENTS

After reviewing the disbursements for the month of August, 2017, Mr. Van Sandt made a motion to approve the August 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 9-04, dated September 9, 2017, for the month of August, 2017 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 9-04, dated September 9, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for August, 2017 were reviewed, and included 6 Holiday Shores customer transfers, one Paddock Creek transfer. Mr. Sedlacek made a motion to approve the August, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

The customers at 7261 Prairietown Road were sewer-only until 2013. When water service was added, the computer fields were not changed correctly, so they continued to get charged a flat rate for sewer, but should have been based on actual water used.  Based on the amount of water they use, the sewer charge should have been lower.  Therefore Ms. Lankster informed the Trustees that she will be figuring credits for the account.  The Trustees agreed that the credits should be given.

Ms. Lankster discussed a deposit refund that has been requested, to make the Trustees aware of the situation. A house on Drew Drive broke ground in July 2015, but the deposit and connection fees were not paid until December 2015, just before the water and sewer were connected in January 2016.  Therefore the request was denied until January of 2018, if the payments are made on time through December, 2017.  Ms. Lankster will send a response letter.

UNFINISHED BUSINESS

NEW BUSINESS

There was a new statement of valuation signed by the Trustees in May for Dimond Bros. Insurance. We received the adjusted bill and it was increased by over 30%, so Ms. Lankster and Mr. Dulle called John at Dimond Bros. to question the amount.  The total valuation went up about 2 or 3%.  So John said it is incorrect, and that they doubled up on some of the amounts, so he will get with Cincinnati Insurance to get the amounts corrected.  At the meeting time we did not have any corrections.

There was also a short discussion regarding the “Hold Harmless” document that Cincinnati Insurance wants HSSD to have available, and have outside contractors sign on an annual basis. This would be in addition to certificates of insurance, and would just make sure that the sub-contractor is covering their own insurance and would not hold HSSD liable for any accidents.

Du-Con has ended the contract with Holiday Shores Sanitary District, however Mr. Ken Dulle will continue as the operations manager in some capacity. HSSD will hire Mr. Dulle directly, instead of through Du-Con.  This will be discussed in further detail at the October meeting.

OPERATIONS

The fence was replaced at the Bahamas Water Tower. It was getting old and there were several places that could allow access to the Tower, so it had to be replaced.

Last Sunday morning, there was a call-out for a Sewer Main Clog in Midway. B & R Excavation had to be called, because he has the proper equipment to get to the main line.  So there will be a bill for his work.

The Moro Road lift station needs a new panel and they are suggesting 3-phase power, which will include two new transformers. Mr. Van Sandt will join Mr. Dulle to look at the lift station this month.

ADJOURNMENT

Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 8-14-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday August 14, 2017 

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.

OPEN FORUM

An excessive leak was discovered when drive-by readings were done for the July bills. The house at 671Z Monaco Drive used over 130,000 gallons, so Brennan and Robin Murphy were in attendance to request a credit.  Mr. Hayes discussed that if the customer takes the time to come to the meeting to request a credit, we give them that consideration.  Therefore, he made a motion to give a credit towards the July 2017 bill and the August 2017 bill, which had residual water use from the time the leak was found, until the water was shut off several days later.  The amount they will pay for the two months will be $481.22.  Mr. Hayes made a motion to give credit for the excessive water use at 671Z Monaco Drive.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF MINUTES

The minutes of July 10, 2017 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the July 10, 2017 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of July, 2017. Last month Mr. Van Sandt asked what our interest rates are on the checking accounts.  For the month of July the rates on the checking accounts ranged from .30% to .41%, depending on the balance in the account.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of July, 2017, Mr. Sedlacek made a motion to approve the July 2017 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 8-06, dated August 9, 2017, for the month of July, 2017 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 8-06, dated August 9, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for July, 2017 were reviewed, and included 10 customer transfers, one Paddock Creek transfer. Mr. Sedlacek made a motion to approve the July, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

The house at 667 Monaco Drive is being demolished this month, and they have requested the water to be disconnected. Mike Parker is doing the demolition, and will contact the District before he begins, so that the water meter and ERT and the Grinder Pump can be disconnected and removed.  Ms. Lankster asked if the billing should stop immediately, or be billed one more month.  The Trustees agreed to stop the billing immediately.

Ms. Lankster informed the Trustees that the Holiday Shores Sanitary District Website has not been updated for several months, because software updates have not been done by Green Apples Webs. They were the host for the website and were responsible for keeping it up to date.  We tried multiple times to contact them by phone and email and received no response.  The hosting has now been switched back to Go Daddy and with the help of Laser Pace Technologies is now working and up to date.

UNFINISHED BUSINESS

Last month, the Trustees approved new Gutters to be installed on the office building by Clinton Seamless Guttering. When they removed the old gutters, they found rotten wood, which will not hold the new gutters.  Therefore we have two bids to replace the fascia and soffits.  Express Kitchens and More bid $3,800.00 and JNT Development bid $3.995.00.  Mr. Sedlacek made a motion to accept the low bid of $3,800.00 from Express Kitchens and More.  Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

NEW BUSINESS

We have a bid from Garden Kingdom to do Landscaping clean-up, mulch and trimming. They will also clean the weedy trees trying to grow out of the cedar tree by the road, and trim it up.  The Cedar tree currently blocks the road, when pulling out of the driveway.  The Trustees agree that the trimming needs to be done, and the $1,400.00 bid is reasonable.

Holiday Shores Sanitary District is in receipt of a letter from Mr. Kevin Dulle of Du-Con, Inc. He is going to retire and is requesting that the contract for Du-Con be terminated 8/31/2017.  Mr. Ken Dulle will continue managing the Water and Sewer Operations for HSSD, but not as a sub-contractor of Du-Con.  This will be discussed further at the September meeting.

OPERATIONS

Mr. Ken Dulle discussed an offer for HSSD to purchase all of the Memcor Membranes at the water plant. There are a total of 96 membranes needed and the cost would be $700.00 each for a total of $65,000.00.  Mr. Dulle said this was not budgeted for and he does not feel that all of them need to be replaced at this time.  The membranes must be kept moist, therefore they cannot be stored for a long period of time.  He said we will just purchase them as needed for $850.00 each.

The SCADA computer system at the water plant needs to be replaced. It is still running off of Windows XP and will not continue to work properly if it is not upgraded soon.  The engineer is suggesting to upgrade to Windows 7.  This was included in the Fiscal Year 2018 budget.

ADJOURNMENT

Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk