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Gabriel Garcia Marquez: The Last Interview: and Other Conversations (The Last Interview Series)

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday July 10, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of June 12, 2017 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the June 12, 2017 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of June, 2017. Increases due to Connection fees at 51 Boxwood and 6664 Golden Raintree in Lake James.  No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of June, 2017, Mr. Van Sandt made a motion to approve the June 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 7-04, dated July 3, 2017, for the month of June, 2017 for managing and operating water and wastewater treatment. This is the final invoice that will include the Wastewater portion.  Mr. Sedlacek made a motion to approve Du-Con invoice No. 7-04, dated July 3, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for June, 2017 were reviewed, and included 7 customer transfers, one Paddock Creek transfer. Mr. Sedlacek made a motion to approve the June, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

The Water Tower Certificate of Deposit is maturing 7/24/2017. 1st National Bank currently has an offer for a 21 Month CD at 1.19% with a qualifying DDA or .91% without a qualifying DDA.  After a discussion, the decision was made to roll it into one of those is they are available when it matures.  If those are not available, the 18 Month CD is at .60%.

UNFINISHED BUSINESS

NEW BUSINESS

The Fiscal Year 2017-2018 Budget Ordinance No. 2017-2018 was presented for approval. The Ordinance is a Summary of the Budget that was presented and approved at the June meeting.  Mr. Van Sandt made a motion to approve the FY 2017-2018 Budget Ordinance No. 2017-2018.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

The Fiscal Year 2017-2018 Tax Levy Ordinance No. 2017-2018T was presented for approval. The Ordinance requests a 4.99% increase over last year’s percentage, which remains under the maximum rate of .25% total that can be requested by the District.  Mr. Van Sandt made a motion to approve the Tax Levy Ordinance No. 2017-2018T.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

The Scheffel Boyle Engagement Letter for the annual audit of the Holiday Shores Sanitary District Financial records for Fiscal Year 2017, Year Ended 6/30/2017, was submitted for approval. The maximum amount to be billed for the Fiscal Year 2017 audit will be $14,325.00, which is a 3% increase over last year.  Mr. Sedlacek made a motion to approve the Fiscal Year 2017 Audit Engagement Letter from Scheffel Boyle.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

An ordinance is required annually by the Illinois Department of Labor for the Prevailing Wage. The 2017 Prevailing Wage Ordinance No. 2017-01 was presented for approval.  Mr. Sedlacek made a motion to approve the Prevailing Wage Ordinance No. 2017-01.  Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

OPERATIONS

The Monthly Water report was more in line between the gallons pumped and the gallons read on the water meters, which were billed for the month of June. The Percentage difference for the Fiscal Year ended 6/30/2017 was 8.4% difference.  Any amount under a 10% variance is good.

The customer at 1402 Britany Ct. recently sold his house. When he called to make sure everything was changed to the new customer, he said he wanted to thank the Sanitary District for all of the years of good service.  HSSD technicians were always prompt and courteous when he called.

ADJOURNMENT

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 6-12-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, June 12, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of May 8, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the May 8, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of May, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of May, 2017, Mr. Van Sandt made a motion to approve the May 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 6-04, dated June 5, 2017, for the month of May, 2017 for managing and operating water and wastewater treatment. Mr. Sedlacek made a motion to approve Du-Con invoice No. 6-04, dated June 5, 2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for May, 2017 were reviewed, and included 7 customer transfers, one new customer at 51 Willow in Holiday Shores and one Lake James customer at 6664 Golden Raintree. Mr. Sedlacek made a motion to approve the May, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

Holishor Association requested, in writing, a list of all Lot Numbers for all of the HSSD customers receiving Water Service. All of the HSSD Trustees chose to deny the request.

Dimond Brothers Insurance sent an updated Statement of Values to be signed. Mr. Sedlacek signed the document and Ms. Lankster will send it back to John at Dimond Brothers.

UNFINISHED BUSINESS

After a discussion of three bids received to replace the gutters on the office building, the Trustees chose to go with the lowest bid of $1,980.00 plus $720.00 to install gutter guard, from Clinton Seamless Guttering of Breese, IL. Mr. Sedlacek is also familiar with their work and response time, and they are very professional.  The bid from CD Strong of Lake St. Louis, MO was $3,580.00 and Alton Seamless gutters bid $4,700.00.  Mr. Sedlacek made a motion to accept the Bid from Clinton Seamless Guttering.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

NEW BUSINESS

The Fiscal Year 2017-2018 Budget was presented for approval to be written into an Ordinance. The Fiscal Year 2017-2018 Budget Ordinance will be presented at the July 2017 meeting.  There was one major change since last month to the Water Revenue for the FY 2017-2018 Budget.  It has been lowered, due to less water being used in recent years and actual revenues are going to end up lower than the budget for FY 2016-2017.  Mr. Van Sandt made a motion to approve the FY 2017-2018 Budget as presented.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

The Budget Adjustments for the current Fiscal Year 2016-2017 were presented for approval. Mr. Sedlacek made a motion to approve the Fiscal Year 2016-2017 Budget Adjustments.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.  Mr. Hayes signed the document.

The Employee annual pay increases will be discussed in a closed Executive Session.

OPERATIONS

Mr. Dulle said that all of the Sewer Lift Stations have now been rebuilt, so expenses should be minimal next fiscal year for Lift Station repairs. There are some sewer main lines in Midway that could still cause some issues in the future.

The IEPA will be requiring new E coli testing of the raw water, beginning next year. The test will be twice a month for a year.  Therefore the water lab testing budget will increase in the FY 2017-2018 budget.

ADJOURN TO CLOSED EXECUTIVE SESSION

Mr. Sedlacek made a motion to adjourn the regular meeting to enter into a Closed Executive Session pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee Compensation. Mr. Van Sandt Seconded the motion, and all Trustees votes “Aye.”

ADJOURNMENT OF THE REGULAR MEETING

After returning from the closed executive session, Mr. Hayes made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 5-8-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, May 8, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle and Kevin Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of April 10, 2017 regular meeting were submitted for approval. Mr. Van Sandt made a motion to approve the minutes for the April 10, 2017 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of April, 2017. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of April, 2017, Mr. Sedlacek made a motion to approve the April 2017 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 5-05, dated May 6, 2017, for the month of April, 2017 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 5-05, dated May 6, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for April, 2017 were reviewed, and included 7 customer transfers. Mr. Sedlacek made a motion to approve the April, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

NEW BUSINESS

The gutters and downspouts on the office building are in bad shape and HSSD is accepting bids to replace them. We have talked to three contractors that would replace the gutters.  Two bids have come back from CD Strong Construction and Clinton Seamless Guttering.  Mr. Sedlacek is familiar with Clinton Seamless Guttering, and knows they do a good job. Since we do not have all three bids, this will be discussed at the June meeting.

There was a short discussion of the Fiscal Year 2017-2018 Budget. A Preliminary Budget was given to the Trustees to look over.  Ms. Lankster discussed the bottom line, which will be adjusted before the meeting next month.  There are several expenses that Ms. Lankster and Mr. Dulle will be looking at and several will probably be adjusted up before the final budget is presented.

OPERATIONS

Mr. Dulle said the operations are running smoothly and there are no projects to discuss.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 4-10-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, April 10, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Kevin Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of March 13, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the March 13, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of March, 2017. Mr. Van Sandt made a motion to approve the March Summary of Accounts. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

DISBURSEMENTS

After reviewing the disbursements for the month of March, 2017, Mr. Van Sandt made a motion to approve the March 2017 disbursements. Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 4-07, dated April 6, 2017, for the month of March, 2017 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 4-07, dated April 6, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for March, 2017 were reviewed, and included 10 customer transfers. Mr. Sedlacek made a motion to approve the March, 2017 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

The certificate of deposit for the Water Deposits will mature April 26, 2017. The special rates offered by First National Bank ranged from .60% APY for a 13-month or 18-month CD up to 1.50% APY for a long-term 29 month CD. After some discussion, it was decided by the Trustees and the District Clerk that the best option is the short-term CD, in anticipation of rates eventually increasing in the future.  So when it matures, it will be switched to the 13- month term for .60% APY.

Ms. Lankster discussed the upcoming software upgrade from ASYST Version 10 to Version 14. USTI/Aptean will no longer support Version 10 after July 31, 2017, therefore it has been set up for May 10, 2017 to complete the upgrade.  USTI/Aptean will have a technician remotely apply the new version to both computers in the office, for a fee of $295.00.  There will only be additional fees if they run into any unforeseen problems that would take an added level of effort to complete the installation.

UNFINISHED BUSINESS

A change will be made to the date of the October 2017 monthly meeting. Trustee, Dennis Van Sandt would not be able to attend the Meeting if it remains on Monday October 9, 2017.  Therefore it was decided to change the meeting date to Thursday, October 5, 2017 at 6:00 PM.  Mr. Van Sandt made a motion to change the Monday, October 9, 2017 meeting to Thursday, October 5, 2017 at 6:00 PM.  Mr. Sedlacek seconded the motion and all trustees voted “Aye”.

NEW BUSINESS

There was a short discussion of some items to be included in the Fiscal Year 2018 Budget. The backhoe will need new tires this year.  Joe Urban will look into the cost.  Mr. Hayes suggested checking prices on purchasing a newer Backhoe, and putting the old one up for sale on the internet.  Another item to be increased on the 2018 Budget will be the contract for Water Tower maintenance with Utility Service.  The quarterly amount will go up to $10,770.00, beginning in May 2018 to pay for painting and repair of the inside of the Water Tower located on Possum Hill at the Lagoon site.  Some office expenses to be included in the budget will be a new phone system.  The current system is not even capable of caller ID.  We will also roll over the budget amount for possible new computers for operations.  They are currently running on Microsoft XP, and will probably need to be upgraded at some point.  Also roll over or an increase the amount for repairs and improvements on the office building, such as paint and carpeting.

We received an Insurance Property Valuation form from Dimond Bros. Insurance for Cincinnati Insurance that lists all of our properties and the individual values that make up the blanket policy. These were based on figures from Country Financial from two years ago and probably need to be updated before Mr. Hayes or Mr. Sedlacek sign it.  Ms. Lankster will talk to our agent, John Everett about the values to see if we need to change anything at this time.

OPERATIONS

There was a water main break at Birch and Prairietown Road today. The Sub-contractors for Madison Communications hit the Water Main, and the HSSD Operations Technicians were able to repair it quickly, and only 3 houses were without water for a short time.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk

Meeting Minutes 3-13-2017

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, March 13, 2017

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order. Trustees, Jeff Sedlacek and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Du-Con.  Also in attendance were Joe Devary of Country Financial, John Everett of Dimond Bros. Insurance and Denise Beavers and Chris R. of Insurance Partners.

OPEN FORUM

Three insurance companies were in attendance to bid on the Property, Umbrella, Auto and Workers’ Compensation insurance policies. Mr. Joe Devary of Country Financial is the current carrier and was the first presentation.  There were some changes made since the evaluation of the properties.   A few valuations changed and Employee Benefits Liability of $2,000,000 and Employment Practices liability were added.  Errors and Omissions for $500,000 is something that is already in the policy.  Computer coverage for the Itrons and MC Lite for meter reading is for $20,000 with a $250 deductible.  Property has a $1,000 deductible.  Each piece of property is covered separately, not on a blanket, and includes earthquake coverage.  Two fences were added to the policy that were not previously covered.  The Umbrella is $2,000,000 limit above the work comp policy.  Workers’ Comp is based on the current payroll.  The total Premium is $33,191.00 annually.  If the deductible is changed to $2,500 the total premium would be lowered to $30,042.00.

John Everett of Dimond Bros. Insurance was the next to present a bid, with two different options. Cincinnati Insurance is one of the largest insurance companies for utilities and water and sewer districts in Illinois and A+ rated.  There is an option of “Legal Shield” for legal counseling involving sub-contractors and other contracts.  The bid includes Cyber Liability endorsement, when clients have the option to pay on line or automatic withdrawals, a cyber breech could put them at risk.  It provides sufficient limits for data and ID recovery.  The property would be covered under a blanket policy, which avoids a co-insurance penalty, and you know you have sufficient limits at any one location.  The policy also includes, up to $100,000 in the event that The District would have to rent a space for a couple of months to continue normal business if there was a total loss of the Office.  The Earthquake coverage has a 15% deductible, and flood has a $25,000 deductible.  The Umbrella is $3,000,000.  The Inland marine only lists the Backhoe, so it will be $250.00 added to the policy to add the Vacuum Excavator.  The property deductible is $1,000.  This bid is for $28,594.00 plus the $250 to add the Vacuum Excavator.

The second bid from John Everett, of Dimond Bros. was from Bliss-McKnight does not provide an Umbrella and they do not provide Cyber Liability, but other limits will cover that. This bid includes a $2,500 deductible on property.  They show 100% full valuation, not on a blanket.  However it covers the full limit at each location, avoiding a co-insurance penalty.  There are full limits on earthquake, with a 5-10% deductible.  This bid is $30,726.00 annually.

Denise Beavers and Chris R. of Insurance Partners presented a bid from Travelers Insurance. Chris is the Director of Sales and is familiar with Municipalities.  Travelers is the No. 1 insurance company in the country for insuring Municipalities. Workers’ Comp is through Illinois Public Risk Fund.  The Errors and Omissions is $1,000,000, and Employment Practices liability is $100,000, General Liability is $1,000,000 per occurrence/$2,000,000 aggregate.  Property is a blanket across the board so you don’t have to worry about being under insured, and they will send someone out to check all of the values.  Umbrella of $2,000,000, which goes over any of the liability except Work Comp, because it is with a different carrier.  Workers’ Comp, with Illinois Public Risk offers $3,000,000 aggregate.  With the Blanket coverage on the Property, Co-insurance is waived, but you must meet a 90% value, so you want a current valuation to be done on all of the property.  There is a 72 hours waiting period on a major claim, like a tornado.  There is $25,000 pollution clean-up coverage and Inland Marine has a $1,000 deductible for the two large items, covered for $50,000.  The Workers’ Comp is based on payroll, so if there is any major change during the year, HSSD needs to let them know, so it gets adjusted in a timely manner.  The total premium bid for Travelers and Illinois Public Risk is $34,063.00.

The Trustees discussed the bids. Mr. Hayes stated that the insurance bids were presented in very different ways and it is difficult to compare.  Mr. Sedlacek said he thinks we should choose the lowest bid, because they all have similar coverage, just stated differently.  The Work Comp for Illinois Public Risk, is a separate company so they cover $3,000,000, because the Umbrella cannot be applied to a separate company.  Both Country and Cincinnati have lower work comp coverage, but the Umbrella can cover anything over that coverage, if necessary.  Bliss McKnight was ruled out right away, because the Cincinnati bid was better coverage for a lower bid.  Jeff feels that unless something is really in conflict, we should go with the cheapest, because it is over $4,000.00 less.  Mr. Sedlacek made a motion to go with the cheapest bid.  Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.  So Cincinnati Insurance is the approved Bid, at $28,844.00.

APPROVAL OF MINUTES

The minutes of February 13, 2017 regular meeting were submitted for approval. Mr. Sedlacek made a motion to approve the minutes for the February 13, 2017 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of February, 2017.

DISBURSEMENTS

After reviewing the disbursements for the month of February, 2017, Mr. Sedlacek made a motion to approve the February 2017 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 3-05, dated March 8, 2017, for the month of February, 2017 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 3-05, dated March 8, 2017.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for February, 2017 were reviewed, and included 6 customer transfers, one new hook-up in Holiday Shores and one new Sewer hook-up to an existing house in Moro. Mr. Van Sandt made a motion to approve the February, 2017 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

No Unfinished Business.

NEW BUSINESS

There has been an adjustment to the May, 2012 contract with Utility Service. The original contract was set up to start paying the higher rate to paint the Possum Hill Water Tower.  Ken Dulle feels that it only needs to be cleaned right now, so Mr. Dulle and Utility Service came to an agreement to push back the higher payments by two years.  To paint the Water Tower, the payments would have changed to $10,770 per quarter starting May, 2016, but that has been moved to a start date of May, 2018.  So the quarterly payments from May, 2016 through February 2018 will be $375.00.  So the Fiscal Year 2018 will be three quarterly payments of $375.00 and the first payment of $10,770.00 for a total of $11,895.00.  The Trustees said that Ken Dulle can sign the adjusted document.  Mr. Dulle signed the original contract.

OPERATIONS

No other discussions for Operations.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Sedlacek made a motion to adjourn the regular meeting. Mr. Van Sandt seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted,

Carla Lankster, District Clerk