Meeting Minutes 4-12-2021

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday April 12, 2021

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Brennan Murphy, President called the meeting to order.  Trustees, Jeff Sedlacek and Richard Hayes were present.  Also present were Carla Lankster, District Clerk and Mr. Ken Dulle of Restoration Resources, Operations.  Mr. Sam Witsman of Hart, Southworth & Witsman and Ms. Erin Phillips of Unsell, Schattnik & Phillips, P.C. were also in attendance.

OPEN FORUM

Mr. Sam Witsman of Hart, Southworth & Witsman presented Ordinance No. 2021-01, ORDINANCE Authorizing and providing for an Installment Purchase Agreement to refinance the costs of acquiring, constructing and installing capital facilities of the Holiday Shores Sanitary District and authorizing and providing for the refunding of prior debt certificates with the issuance of General Obligation (Limited Tax) Refunding Debt Certificates, Series 2021.  Vote to Adopt the Ordinance.  Mr. Hayes, made a motion to Adopt Ordinance No. 2021-01.  Mr. Sedlacek seconded the motion and all Trustees Voted “Aye”.

The Minutes of tonight’s meeting, regarding the details of the adoption and approval of Ordinance No. 2021-01 are included as Attachment A.

Resolution No. 20210412 Regarding 2021 Loan Refinance and Change of Banking Institution, was presented for Adoption.  The Holiday Shores Sanitary District made a decision to change Banking Institutions to Carrollton Bank.  Mr. Sedlacek made a motion to approve and adopt Resolution No. 20210412.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF MINUTES                                                                                                                                              The minutes of March 8, 2021 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the March 8, 2021 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                    The Summary of Accounts was reviewed for March, 2021.  No motion necessary.  However, there was a short discussion regarding uniform billing of the Midway, Sewer-only customers, in the near future.  The only exception would be a special project that would only affect a specific area, such as a lift station replacement.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of March  2021, Mr. Sedlacek made a motion to approve the March 2021 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #672, dated 4/7/2021 for March Operations Management.  Mr. Hayes made a motion to approve Restoration Resources Invoice #672, for March Operations Management.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for March 2021 were reviewed.  Mr. Sedlacek made a motion to approve March 2021 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

NEW BUSINESS

There was a preliminary discussion regarding the FY 2021-2022 Budget.  Mr. Hayes stated that prices and cost of living this year need to be taken into account when deciding on the Budget.  Many items have increased more than normal due to shortages in the past year, during the COVID-19 pandemic.  The Statement of Revenues and Expenses through March 31, 2021 was distributed.  This shows where our actual revenues and expenses are so far this fiscal year, compared to the FY 2020-2021 Budget.

OPERATIONS

Mr. Dulle discussed upgrades needed for the Lagoon, in the next Fiscal Year.  An aeration system will be necessary, because Duckweed is a problem at the lagoon, causing lack of oxygen.  The rock filtration between the three levels also needs an upgrade.  HMG Engineering will discuss possible solutions this month and provide a bid for the changes necessary to comply with the IEPA.

ADJOURNMENT OF REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”. Respectfully submitted, Carla Lankster, District Clerk