Meeting Minutes 3-14-2022

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday March 14, 2022

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order.  Trustees, Richard Hayes and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and  Mr. Ken Dulle of Restoration Resources.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of February 14, 2022 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the February 14, 2022 regular meeting.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                   

The Summary of Accounts was reviewed for the month-end balances on February 28, 2022.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of February 2022, Mr. Murphy made a motion to approve the February 2022 disbursements. Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #684, dated 3/8/2022 for February 2022 Operations Management.  Mr. Hayes made a motion to approve Restoration Resources Invoice #684, for February 2022 Operations Management.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

There were 3 invoices over $500.00 signed by Trustee, Mr. Sedlacek this month.  There was an invoice from Schmidt & Son to repair both furnaces, when the South furnace stopped working.  The other two invoices were the quarterly Workers’ Compensation and Liability/Auto policies from Cincinnati Insurance for the new policy year, starting March 17, 2022.  A discussion of the renewal follows.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for February 2022 were reviewed.  Mr. Hayes made a motion to approve February 2022 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”, and signed the list of applications.

OTHER

Ms. Lankster made a request to change the June Meeting from June 13, 2022 to the previous week, due to a scheduling conflict.  After some discussion, it was decided that it would be best to leave it on a Monday, so the June 13, 2022 meeting will be rescheduled to Monday June 6, 2022.  Mr. Hayes made motion to Reschedule the June 13, 2022 meeting to Monday June 6, 2022.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.

UNFINISHED BUSINESS

NEW BUSINESS

John Griffith of Dimond Bros. Insurance sent the renewal policy from Cincinnati Insurance for the Workers’ Compensation and Commercial Liability/Auto, for the policy period of March 17, 2022 through March 16, 2023.  The Workers’ Compensation will increase about $90.00 to an annual amount of $9,137.00.  The Commercial Liability is increasing about $510.00, to an annual amount of $23,716.00. Mr. Murphy made a motion to approve the Insurance policy renewals for the period of March 17, 2022 through March 16, 2023.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

The District requested a bid from Keith Chandler of Scenic Views Landscaping to Trim all bushes, put down fresh mulch, pull weeds/clean up landscaping and repair brick landscaping boarders.  His bid included everything at the office, including aggressive trimming of the large bushes by the Shop/Garage, in the amount of $3,500.00.  He added the amount of $1,000.00 if they would remove the large bushes and replace them.  Mr. Hayes made a motion to approve the base bid of $3,500.00 to clean up the landscaping at the office.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

OPERATIONS

Mr. Dulle discussed a Chlorine Booster pump at the water plant that failed and had to be replaced.  The cost was $2,645.00.

Ms. Lankster informed the Trustees that the mobile phone bill has increased, because the three technician’s phone had to be replaced.  AT&T informed customers that if they were on old phones that ran on the 3G service, it was no longer going to be available, so those phones would have to be replaced by Rugged Smart phones that would run on the 5G network.  The Trustees agreed that the upgrade was necessary.

ADJOURNMENT OF REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk