Meeting Agenda 7-8-2024

HOLIDAY SHORES SANITARY DISTRICT MEETING AGENDA

MONDAY JULY 8, 2024, 6:00 P.M. AT OFFICE

1. INTRODUCTION

2. OPEN FORUM

3. APPROVAL OF MINUTES

4. OFFICE

DISBURSEMENTS:

Approve Accounts Payable checks-June 2024.
Approve Invoice for legal fees 4/26/24-6/21/24, submitted by Unsell, Schattnik & Phillips.
President to Sign other invoices previously approved, including adjustment to quarterly Cincinnati Insurance.

APPROVAL OF APPLICATIONS – June 2024

OTHER – Approve and sign the Letter of Engagement for Scheffel Boyle to perform the Audit of the Fiscal Year 2023-2024 financial records.

5. UNFINISHED BUSINESS

Questions from Jennifer Halverson at the June 10, 2024 meeting. See attachment A.
Questions from Julie Romano at the June 10, 2024 meeting. See Attachment A.
Question from Patty Davenport at the June 10, 2024 meeting. See Attachment A.
President to sign agreement for Class A Operator.
Approval of Budget Adjustments for FY 2023-2024.
Discuss letter to Holishor Association regarding notification of digging.
Grant Opportunities for the District. Webinar available from Central Square.
Status of Class A Water License for the HSSD Staff.
Ordinance Review and Electronic Availability.

6. NEW BUSINESS

7. OPERATIONS

WATER & SEWER: Discussion of General Manager’s report, including any updates regarding the lagoon project.
Quote from Schulte Supply for AML Pro Series (Locator), with GPS.

8. ADJOURN TO CLOSED EXECUTIVE SESSION

Adjourn to Executive session, pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee compensation and other personnel issues and pursuant to Statute 5ILCS 120/2 (C)(11) to discuss possible litigation.

9. ADJOURNMENT OF REGULAR SESSION

HOLIDAY SHORES SANITARY DISTRICT

ATTACHMENT A TO MONDAY 7-8-2024 AGENDA

QUESTIONS FROM THE 6-10-2024 MEETING

Jennifer Halverson, lot 1829 questions.

The IEPA has no record of class A test being taken by two employees in December 2023. They are also not showing one employee taking the test in February 2024. Did they take the test?
The Class A test can be taken up to four times a year. Are they taking the test that often?
What position is showing a job description including the Class A Certification?
Why is the CCR report not published in the Holiday Times this year? There is only a URL published for the Website. There is a violation listed on the report. Was there a notification?
The Cross Connection Survey includes the Material Line survey. It does not list lead as an option. Will the Material Line Survey be mailed again?

Julie Romano, lot 1065 questions.

Studying for Class A testing is being done on work time. The test has been taken multiple times, and should we be paying for that? Did they take the test in December and February?
Why was the CCR report not published in full, in the Holiday Times? Why is there only a URL for the website, when there was a violation?
Why was the question regarding the Material Line survey added to the Cross Connection Control Survey, instead of a separate mailing? Why did the Material line survey not list all types of possible service lines? The survey was not submitted by the April due date, and no extension was filed. Will there be a fine?
According to Illinois 65ILCS 5/8/10.5, the HSSD website is required to have certain postings that are not included. A related Public notice 98-0738 was also noted, regarding the posting of Financial information and the previous year’s audit report. Also, the IEPA noted that the Class A operator should be listed on the website.
What kind of penalties for violations could we be assessed? Is there exposure to penalties?

Patty Davenport, lot 1815 Question:

A job description was requested prior to this meeting, and was not provided. Erin Phillips asked Ms. Davenport if this was a FOIA request or was it brought up at the previous meeting? This was just now brought up at a meeting of the board of Trustees to review, and will be answered at the next meeting.