Holiday Shores Sanitary District

Water / Sewer / Renewable Power

Holiday Shores Sanitary District
Archived Meeting Minutes

Meeting Agenda 8-12-2024

Carla Lankster

HOLIDAY SHORES SANITARY DISTRICT

MEETING AGENDA

MONDAY AUGUST 12, 2024, 6:00 P.M. AT OFFICE

1.   INTRODUCTION

2.  OPEN FORUM

  • Customers attending the meeting to request sewer credits for pool filling.

3.   APPROVAL OF MINUTES

  • July 8, 2024 Meeting Minutes of the regular session.
  • July 8, 2024 Meeting Minutes of the Executive Session.

4.   OFFICE

  • FINANCIAL:
  • July 2024 Summary of Accounts and Statement of Revenues & Expenses.

            DISBURSEMENTS:

  • Approve Accounts Payable checks-July 2024.
  • Approve Invoice for legal fees 6/24/24-7/30/24, submitted by Unsell, Schattnik & Phillips.
  • President to Sign other invoices previously approved, including HMG Engineering, and Flo-Systems for 40 Grinder Pumps.

           APPROVAL OF APPLICATIONS – July 2024

           OTHER:

  • Discuss update of the Pool/Leak Sewer Credit policy.
  • Discuss Change of the September meeting date.

5.    UNFINISHED BUSINESS

  • Question carried forward from June meeting regarding combining Material Line survey with Cross Connection survey.
  • Question from June regarding April due date for Material Line survey not submitted, and no extension was filed, and is there exposure to penalties?
  • Review Consumer Confidence Report (CCR), and why only the URL was published.
  • Erin Phillips met with AG office in July, and was to address questions regarding the IEPA and the website requirements if no IT tech on staff to maintain it.
  • Discuss letter to Holishor Association regarding notification of digging.
  • Vote on the Trustees decision to not further pursue collecting payment from Holishor Association for the Sewer Main By-pass.
  • Grant Opportunities for the District.
  • Status of Class A Water License for the HSSD Staff.
  • Ordinance Review and Electronic Availability.
  • Review of Action Items list.

6.   NEW BUSINESS

  • Discuss, Approve and sign agreement for next portion of HMG Engineering for Lagoon.
  • Discuss 2024-2025 Budget Draft.
  • Discuss procedures for hiring of Staff.

7.   OPERATIONS

  • WATER & SEWER:  Discussion of General Manager’s report, including any items not discussed at the July meeting, and updates regarding the lagoon project.
  • Compare two quotes for Locators, from Schulte Supply for AML Pro Series-with subsurface GPS, and from Edenbros, LLC for Aquaphon A-200 equipment.  Rob Clarkson to make a recommendation to the Trustees of which piece of equipment would be the better choice.

8.   ADJOURN TO CLOSED EXECUTIVE SESSION

  • Adjourn to Executive session, pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee compensation and other personnel issues and pursuant to Statute 5ILCS 120/2 (C)(11) to discuss possible litigation.

9.   ADJOURNMENT OF REGULAR SESSION