Meeting Minutes 10-10-2022

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, October 10, 2022

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President and Trustee called the meeting to order.  Trustees Brennan Murphy and Julie Romano were present.  Also present were Carla Lankster, District Clerk and Joe Urban, Operations.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of September 12, 2022 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the September 12, 2022 regular meeting.  Ms. Romano seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                   The Summary of Accounts was reviewed for the month-end balances on September 30, 2022.  No motion necessary.

DISBURSEMENTS

Accounts Payable disbursements were reviewed for September 2022.  Mr. Murphy made a motion to approve the September 2022 disbursements.  Ms. Romano seconded the motion and all Trustees voted “Aye”.

Certop, Inc. Invoice #10012022.07, for $5,000.00 was submitted for payment.  This invoice is for a contracted Class A Water Operator and is for the month of September 2022.  Ms. Romano made a motion to approve Certop Inc. Invoice #10012022.07, for September 2022 Class A Water Operator services.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

There were no invoices over the amount of $500.00, that needed Trustee signature this month.

APPROVAL OF APPLICATIONS                                                                                                                                              The water and sewer applications for September 2022 were reviewed.  Ms. Romano made a motion to approve September 2022 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”.

OTHER

There was a discussion regarding the Trustees’ quarterly compensation being set up as direct deposit, instead of live checks.  Ms. Lankster asked the district’s auditor if there would be any problem setting it up, and she just said that it should be approved for ACH payment each quarter prior to processing the file.  Mr. Murphy made a motion to approve the ACH payments of Trustee compensation.  Ms. Romano seconded the motion, and all Trustees voted “Aye.”

UNFINISHED BUSINESS

NEW BUSINESS

 There was a comparison of options for the employee health insurance renewing 12/1/2022.  The current plan is with BlueCross BlueShield, and there is a plan option that is the most similar to the current plan.  It was compared to two plans with United Health Care and a plan with Cigna.  The BCBS Option 1, Preferred Platinum PPO has the best coverage, and the premium is lower than United HealthCare and Cigna.  Mr. Murphy made a motion to accept the BCBS Option 1, Preferred Platinum plan.  Ms. Romano seconded the motion, and all Trustees voted “Aye”.

A quote was submitted for repairs to a basement at 1173 San Juan, after two sewer backups occurred in April 2022 and September 2022, when the alarm did not sound. The Quote is from Handy Home Improvement, and after some discussion the Trustees agreed to pay the amount.  However, they want a final invoice stating that the repairs have been completed, along with a lien waiver and a W-9.  Mr. Murphy made a motion to pay a completed invoice for repairs to Handy Home Improvements.  Ms. Romano seconded the motion and all Trustees voted “Aye”.

OPERATIONS

There were 12 grinder pump changes in September, and 12 after hours call-outs in the month of September.

After HMG Engineers submitted a plan and timeline for the Wastewater Treatment at the lagoon to the IEPA, they responded that we were asking for too much time to complete the project.  The regional, Collinsville IEPA office agrees that the April deadline that the Springfield IEPA is requiring is not realistic, and they are in contact with the Springfield office.  HMG Engineers will set up a virtual meeting with the Springfield IEPA to explain why more time is needed.

ADJOURNMENT OF REGULAR MEETING

Mr. Murphy made a motion to adjourn the regular meeting.  Ms. Romano seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk