Meeting Minutes 5-9-2022

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday May 9, 2022

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Brennan Murphy, Trustee called the meeting to order.  Jeff Sedlacek, President joined the meeting by phone.  Trustee, Richard Hayes was present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

Mr. Marc Vivian of 7021 Osage Drive, in the Deerfield subdivision attended the meeting to request a continuation of the vacant sewer rate.  He purchased the house in January 2020 and has been getting the vacant rate for over a year.  He has had to gut the sewerage lines and is in the process of installing new lines.  He was on well water, but has connected to the Fosterburg water.  He has applied for building permits and showed us the minimal water bills from Fosterburg.  He is building a room addition, and plans to move into the house in the Fall.  Therefore, the Trustees agreed that the District will continue to charge the vacant rate.  Mr. Hayes made a motion to continue the vacant rate for 7021 Osage Drive for another six months.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

APPROVAL OF MINUTES

The minutes of April 11, 2022 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the April 11, 2022 regular meeting.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                   

The Summary of Accounts was reviewed for the month-end balances on April, 2022.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of April 2022, Mr. Hayes made a motion to approve the April 2022 disbursements.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #686, dated 5/3/2022 for April 2022 Operations Management.  Mr. Sedlacek made a motion to approve Restoration Resources Invoice #686, for April 2022 Operations Management.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for May 2022 were reviewed.  Mr. Sedlacek made a motion to approve May 2022 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”, and signed the list of applications.

OTHER

UNFINISHED BUSINESS

There was a short discussion of the preliminary Budget for Fiscal Year 2022-2023.  There will be a slight decrease to the Water Metered sales this year.  We have been seeing a downward trend over the past 10 years in the amount of water used annually.  The Grinder Pumps and parts purchased from Flo-Systems and E-One have increased in price several times in the past year.  The budget will have to be adjusted for this, as well as other parts and equipment purchased, and gas and fuel surcharges.

NEW BUSINESS

Estimate to replace the Meter Reading equipment from Itron and United Systems & Software was submitted for discussion.  The FC300 handhelds are no longer covered by maintenance, therefore if anything happens to the handhelds, we will not have any way of reading the meters.  The entire package for the MC4Core unit, Rugged Tablet, IMR, set-up, programming and training would be at a cost of $28,549.50.  This will be discussed at the June meeting, after some questions are answered.

The sewer-only customers have different billing amounts, depending on the area the houses are in.  The district needs to come up with a flat rate for all of the 122 customers who only have sewer service.  We need to contact other districts to find out how they bill sewer-only customers.

OPERATIONS

A water main on Holiday Drive and Shore Drive SW will be repaired tomorrow, May 10, and about 33 homes will have to be called for a precautionary boil order.

Ms. Lankster and Mr. Dulle discussed a Duplex Grinder Pump system that could be installed at the Holishor Association office.  When the single pump fails, the sewerage can run down the sidewalk, and if the restaurant is open or there is an event in the ballroom, it would be difficult to ask them not to use water while repairs are being done.  The Duplex Alarm panel would cost about $1,500.00.  One used pump and one new pump would be installed, so the total cost would be approximately $4,000.00.  Joe Urban has been looking into this and thinks it would be a good idea, but as Mr. Dulle mentioned, it is somewhat costly, and would The District have to pick up the entire amount, or ask Holishor to help with the cost?  This will be included in the budget, but will need further discussion.

ADJOURNMENT OF REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk