Meeting Minutes 9-12-2022

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, September 12, 2022

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President and Trustee called the meeting to order.  Trustees Brennan Murphy and Julie Romano were present.  Also present were Carla Lankster, District Clerk and Joe Urban, Operations.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of August 9, 2022 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the August 9, 2022 regular meeting.  Ms. Romano seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                   The Summary of Accounts was reviewed for the month-end balances on August 31, 2022.  No motion necessary.

DISBURSEMENTS

Accounts Payable disbursements were reviewed for August 2022.  Mr. Murphy made a motion to approve the August 2022 disbursements.  Ms. Romano seconded the motion and all Trustees voted “Aye”.

Certop, Inc. Invoice #09012022.12, for $5,000.00 was submitted for payment.  This invoice is for a contracted Class A Water operator, and is for the month of August 2022.  Mr. Murphy made a motion to approve Certop Inc. Invoice #09012022.12, for August 2022 Class A Water Operator services.  Ms. Romano seconded the motion and all Trustees voted “Aye”.

Several invoices were presented for authorization, over the amount of $500.00, including Cincinnati Insurance Quarterly Workers’ Comp and Commercial Insurance policies; and Vadim Municipal Software for the July, Monthly Bill printing service.

APPROVAL OF APPLICATIONS                                                                                                                                              The water and sewer applications for August 2022 were reviewed.  Ms. Romano made a motion to approve August 2022 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”.

OTHER

Ms. Lankster discussed a Credit given to a customer in August 2022.  The ERT stopped reading the meter at 1751 Fountainbleu, and was showing zero water used for over 14 months.  They do not use a lot of water normally, and it was not detected immediately.  The meter continued to work, but the ERT was not reading it, so they used over 37,000 gallons in that time.  Since it averaged out to more than the normal average for the customer, a partial credit was given, to bring it down to the normal use.

UNFINISHED BUSINESS

Mr. Joe Urban presented 4 bids for replacing the lights at the Water Plant.  About seven have recently failed, so it would be more cost effective to replace all of the lights at one time, since it will take special equipment to reach the high ceilings.  The LED lighting will also be much more cost efficient than the current halogen lights.  According to a payback calculator from St. Louis Lighting Group, the savings should give the District a payback in approximately two years.  Bickel Electric gave a bid of $5,530.00; Pyramid Electrical gave a bid of $7,280.00; The bid from GRP/Wegman was $10,850.00; The bid from J.F. Electric was $14,963.00.  The lowest bid was for lower wattage fixtures, and the water plant needs good lighting.  The Trustees did not want to use the highest bid either, so the decision was to use GRP/Wegman.  Mr. Murphy made a motion to approve the bid from GRP/Wegman in the amount of $10,850.00 for replacing 21 light fixtures at the water plant.  Ms. Romano seconded the motion, and all Trustees voted “Aye”.

NEW BUSINESS

No new Business to discuss.

OPERATIONS

There were 17 grinder pump changes in August, and 8 after hours call-outs in the month of August.

After HMG Engineers submitted a plan and time-line for the Wastewater Treatment project to the IEPA, the Springfield IEPA office adjusted the time-line to be in complete compliance by April 2023.  HMG said this is not realistic and will re-submit a response with a detailed schedule and time-line.  The regional, Collinsville IEPA office agrees that the April deadline is not realistic, and they are in contact with the Springfield office.

ADJOURNMENT OF REGULAR MEETING

Mr. Murphy made a motion to adjourn the regular meeting.  Ms. Romano seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk