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Meeting Minutes 2-12-2018

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday February 12, 2018

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Dennis Van Sandt, President called the meeting to order. Trustee, Richard Hayes was present and Trustee, Jeff Sedlacek arrived after the meeting was in progress.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

There was a sewer backup at 360 Wanda and the owner Jeff Moss put in a claim to his insurance. However, he asked if we would hire someone to move the hot water heater and the furnace for the cleanup.  We have had E & D Services do similar jobs for HSSD in the past, so that is who we hired.  The invoice from E & D Services was submitted for approval, in the amount of $680.00.  Mr. Van Sandt tabled the approval of this invoice until Mr. Sedlacek arrived.  Therefore, Mr. Sedlacek made a motion to approve 2/7/2018 invoice from E & D Services, in the amount of $680.00.  Mr. Hayes seconded the motion and all Trustees present voted “Aye”.

There was a short discussion regarding a leak at 1664 Fountainbleu Drive. Ms. Lankster explained that most of the leak was a toilet, and the tenant and the owner were aware of it.  Mr. Hayes commented that since we determined that most of the leak was involving a toilet, there would not be any type of credit given.

APPROVAL OF MINUTES

The minutes of January 8, 2018 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the January 8, 2018 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees present voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of January, 2018. HSSD received a payment from 1210 Nassau for connection fees. No motion is necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of January, 2018, Mr. Hayes made a motion to approve the January 2018 disbursements. Mr. Van Sandt seconded the motion and all Trustees present voted “Aye”.

Restoration Resources submitted Invoice No. 630, dated February 1, 2018, for the month of January, 2018 for managing and operating water and wastewater treatment. Mr. Hayes made a motion to approve Restoration Resources invoice No. 630, dated February 1, 2018.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for January, 2018 were reviewed, and included 4 customer transfers in Holiday Shores. Mr. Hayes made a motion to approve the January, 2018 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

Accounts receivable aging report was shown to the Trustees for the month ending January 31, 2018. The amount over 90 days is $5,000.  The amount usually fluctuates from about $3,500 to $6,000.  Most of the amount is from vacant homes.

A corrected statement of values was received via email today, from Dimond Bros Insurance. There is an address listed incorrectly, but the amounts are all correct.  Therefore Mr. Van Sandt signed it, to be emailed back to Dimond Bros.

UNFINISHED BUSINESS

NEW BUSINESS

MSD Mowing submitted a quote for Mowing and Fertilizing for the upcoming 2018 mowing season. All of the individual charges remain the same from the 2017 mowing season, and the fertilizing also remains the same and will be prepaid for the four-step process at the HSSD office only.  A 5% discount is given when it is prepaid.  Mr. Hayes made a motion to approve the quote from MSD Mowing for the 2018 mowing season.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

OPERATIONS

As Mr. Dulle discussed at the January meeting, the Carbon filters at the Water Plant have been tested and need to be replaced. Evoqua gave The District a quote for acid washed carbon that is good for getting rid of organic contaminates in the water.  The cost of replacing the Carbon will be $48,600.00, which includes the disposal of the old carbons that are considered hazardous materials.  Mr. Sedlacek made a motion to approve the Carbon filters to be replaced at a cost of $48,600.00.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Mr. Dulle also discussed the need for the SCADA System to be modified to meet the IEPA standards.  The Chlorine is currently only added before the clear well.  The HMG Engineers are looking at ways to add less chlorine and monitor the water before the clear well, then adding more Chlorine as the water leaves the clear well.  This would prevent too much chlorine from mixing with the organics in the clear well, which can form the Trihalomethanes (disinfection by-products) in the drinking water.  Both the Carbon Filters and the SCADA System modifications should be complete by the end of April 2018, at a total cost of about $75,000.00.

The Moro Road lift station will need a new base and a new electrical panel, and those repairs should begin in the next month. This was previously discussed and approved.

ADJOURNMENT

Mr. Hayes made a motion to adjourn the regular meeting. Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk