Meeting Minutes 11-9-2020

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday November 9, 2020

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order.  Trustees, Jeff Sedlacek and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Mr. Ken Dulle of Restoration Resources, Operations.

OPEN FORUM

The Auditors from Scheffel Boyle were in attendance to present the Fiscal Year 2020 Financial Report for the year ended 6/30/2020.  The auditors present were Chris Sobrino, Julie Billeter and Josh Andre.  Chris Sobrino spoke to the Trustees regarding some changes in how debt is recorded and that Scheffel Boyle has a clean opinion of the financial reporting of the District.  He stated that all information was given to the auditors in a timely manner, and questions were always answered quickly.  The audit representation letter was signed by Mr. Murphy and Ms. Lankster and returned to the auditors.

A proposal was presented to the Trustees by Mr. Brian Ury of CNB Bank, to move bank accounts and the water plant loan from Associated Bank.  The loan could be refinanced at a lower interest rate, but the payments would increase because the current loan has a slight balloon payment at maturity.  The re-bonding fee would be approximately $15,000.00, but Mr. Ury said the overall savings would be around $70,000.00.  The interest rate earned on the deposit accounts would be increased.  He also mentioned an optional service to help avoid fraud, called ACH Positive Pay and Check Positive pay.  There are two other banks that we expect to present proposals to the Board.  Ms. Lankster should compare and make a recommendation to the Trustees.

APPROVAL OF MINUTES

The minutes of October 12, 2020 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the October 12, 2020 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for October, 2020.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of October, 2020, Mr. Sedlacek made a motion to approve the October 2020 disbursements.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #667, dated November 4, 2020 for water and wastewater operations management in October, 2020.  Mr. Murphy made a motion to approve Restoration Resources Invoice #667, dated November 4, 2020 for October Operations Management.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources also submitted Invoice #666, dated November 4, 2020 for annual liability insurance.  Mr. Murphy made a motion to approve Restoration Resources invoice #666, dated November 4, 2020.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

There was one invoice over $500.00, for the final installation of flooring in the office.  Vallow installed carpet in the three offices.  The total for the installation was previously approved $3,536.50, paid in two installments.  Mr. Hayes signed the invoice.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for October, 2020 were reviewed.  Mr. Murphy made a motion to approve October, 2020 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

NEW BUSINESS

OPERATIONS

Mr. Dulle said the IEPA will be doing a Sewer Inspection that is done once, every three years.

ADJOURNMENT

Mr. Murphy made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk