Meeting Minutes 3-11-2019
MINUTES OF REGULAR MEETING
OF BOARD OF TRUSTEES
HOLIDAY SHORES SANITARY DISTRICT
Monday March 11, 2019
The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.
Jeff Sedlacek, President called the meeting to order. Trustees, Richard Hayes and Brennan Murphy were present. Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.
OPEN FORUM
APPROVAL OF MINUTES
The minutes of February 11, 2019 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the February 11, 2019 regular meeting. Mr. Murphy seconded the motion and all Trustees voted “Aye”.
FINANCIAL
The Summary of Accounts was reviewed for the month of February, 2019. Will be transferring funds from Water Trust Reserves to the Water Supply for the Water Plant. No motion necessary.
DISBURSEMENTS
After reviewing the Accounts Payable disbursements for the month of February, 2019, Mr. Hayes made a motion to approve the February 2019 disbursements. Mr. Murphy seconded the motion and all Trustees voted “Aye”.
The Central Square-USTI and Aptean-USTI e-printing bills for October 2018 and January/February 2019 were supposed to be approved, however they have not been received. There is no motion necessary.
Restoration Resources submitted Invoice 644, dated March 6, 2019, for water and wastewater operations management for February 2019. Mr. Murphy made a motion to approve Restoration Resources Invoice 644, dated 3/6/2019. Mr. Hayes seconded the motion and all Trustees voted “Aye”.
President, Jeff Sedlacek signed the invoice from Evoqua Water Technologies, in the amount of $72,000.00. The purchase of 96 membranes for the two Memcor units at the water plant was approved at the February meeting. The payment of this invoice will require a Transfer of Funds in the amount of $50,000.00 from Water Trust Reserves to Water Supply. Mr. Murphy made a motion to approve a Transfer from Water Trust Reserves to Water Supply in the amount of $50,000.00 (Fifty Thousand dollars). Mr. Hayes seconded the motion and all Trustees voted “Aye”. President, Mr. Sedlacek signed the Transfer statement.
APPROVAL OF APPLICATIONS
The water and sewer applications for February, 2019 were reviewed, and included 6 customer transfers in Holiday Shores, and 1 transfer in the Paddock Creek area. Mr. Murphy made a motion to approve the February, 2019 applications. Mr. Hayes seconded the motion and all the Trustees voted “Aye”.
OTHER
Three sewer credits for water leaks were presented for a signature.
UNFINISHED BUSINESS
Only one bid has been received for painting the office. It was from Sherri Grider. We have talked to several other contractors who showed some interest, but they did not submit bids. Mr. Hayes said that Mike Scheffel of Scheffel Builders may want to put in a bid for painting, so Ms. Lankster will contact him.
The bid from Scheffel Builders was presented for approval to replace the concrete slab at the front office door. Three contractors were contacted, but Scheffel Builders was the only bid received. The amount of the bid was $1,600.00. Mr. Hayes made a motion to approve the Bid from Scheffel Builders to replace the concrete slab in the amount of $1,600.00. Mr. Murphy seconded the motion and all Trustees voted “Aye”.
NEW BUSINESS
Amendment F to Sewer Rate Ordinance 2006-04, to change the rates for New Sewer Connection Fees was presented for approval. Mr. Hayes made a motion to approve Amendment F to Sewer Rate Ordinance 2006-04. Mr. Murphy seconded the motion and all Trustees voted “Aye”. Mr. Hayes, Mr. Sedlacek and Mr. Murphy all signed the Ordinance as “Ayes”. Mr. Sedlacek signed his approval as President, and Ms. Lankster signed as District Clerk.
Mr. Sedlacek had a question about the billing on new construction. He has received bills for the new construction on Captains Drive and thinks he is being billed the base fee, even though the water and sewer have not been connected yet. Ms. Lankster checked his account and the only amount to be billed was the prepaid connection fees and the $37.00 easement fee. A bill is mailed every month after the initial setup even if no amount is due. The base charge of $40.80 does not get set up to be billed until the connections are complete.
The renewal from Dimond Bros. Insurance for Commercial Property and Workers’ Compensation Insurance was presented for approval for the renewal period of March 17, 2019 through March 16, 2020. The Commercial Property insurance rate increased slightly, by about $300.00. The Workers’ Compensation increased about $800.00, due to increases in payroll as well as adjustments to figures from previous years. There was some interest shown for other bids to be submitted, but at the time of the meeting nothing had been received. Mr. Hayes made a motion to approve the renewal from Dimond Bros. Insurance for Commercial Property and Workers’ Compensation. Mr. Murphy seconded the motion and all Trustees voted “Aye.”
OPERATIONS
A claim has been submitted to Dimond Bros. Insurance for a sewer backup at 1993 Treasure Drive. They returned home after being gone about two weeks and the basement was flooded, even though no water had been used. It appears to have been one of the check valves that failed that the District will repair.
ADJOURNMENT
Mr. Hayes made a motion to adjourn the regular meeting. Mr. Murphy seconded the motion, and all Trustees voted “Aye”.
Respectfully submitted, Carla Lankster, District Clerk