Meeting Minutes 7-12-2021

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday July 12, 2021

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Brennan Murphy, President called the meeting to order.  Trustees, Richard Hayes and Jeff Sedlacek were present  Also present, was Carla Lankster, District Clerk. Mr. Ken Dulle of Restoration Resources, Operations was not able to attend.

OPEN FORUM

APPROVAL OF MINUTES                                                                                                                                            The minutes of June 14, 2021 regular meeting were submitted for approval.  Mr. Sedlacek made a motion to approve the minutes for the June 14, 2021 regular meeting.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                   

The Summary of Accounts was reviewed for the Fiscal Year-end balances on June 30, 2021.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of June 2021, Mr. Sedlacek made a motion to approve the June 2021 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #675, dated 7/7/2021 for June Operations Management.  Mr. Hayes made a motion to approve Restoration Resources Invoice #675, for June Operations Management.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

The invoice for Annual Maintenance on software and support from Vadim Municipal/Asyst was presented for approval and a signature from President, Brennan Murphy.  Mr. Hayes made a motion to approve Vadim Municipal invoice #319987 in the amount of $5,129.40.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for June 2021 were reviewed.  Mr. Sedlacek made a motion to approve June 2021 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

OTHER

The Scheffel Boyle Letter of Engagement was presented for approval and a signature.  The Audit Services for the year ending 6/30/2021 will not exceed expenses of $15,595.00, which is a 3% increase over last year.  Mr. Hayes made a motion to approve the Scheffel Boyle Letter of Engagement.   Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.  Mr. Murphy signed the Engagement Letter.

UNFINISHED BUSINESS

NEW BUSINESS

The FY 2021-2022 Budget Ordinance No. 2021-2022 was presented for approval and to be signed.  Some of the Expense Items have been adjusted since the June meeting.  Mr. Hayes made a motion to approve the FY 2021-2022 Budget Ordinance No. 2021-2022.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.  Mr. Murphy, President, and Ms. Lankster, District Clerk signed the Budget Ordinance.

The Tax Levy Ordinance No. 2021-2022T was presented for approval.  The Trustees agreed that the Sanitary District should request the 4.99% increase over last year, so the requested amount is for $203,031.00.  Mr. Sedlacek made a motion to approve Tax Levy Ordinance No. 2021-2022T.  Mr. Hayes seconded the motion and all Trustees votes “Aye”.  President, Mr. Murphy signed the Tax Levy Ordinance and the Truth in Taxation certificate.  Ms. Lankster, District Clerk signed the Ordinance.

OPERATIONS

Mr. Dulle was not able to attend, therefore there was nothing for Operations tonight.

ADJOURNMENT OF REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk