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Meeting Minutes 7-11-2016

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, July 11, 2016

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order. Trustees, Richard Hayes and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk, and Ken Dulle of Du-Con.

OPEN FORUM

Ms. Lankster discussed a possible website design that would be more secure than our existing website. The reason we are looking into changing is the increasing number of requests for us to accept credit card payments, which is often done through a website.  We only have one bid at this time from RiverBender, which is $4,300.00.  Ms. Lankster will contact Illinois Funds to get details on how credit card payments are handled, and will get at least one more bid on designing a website.

APPROVAL OF MINUTES

The minutes of June 13, 2016 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the June 13, 2016 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of June, 2016. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of June, 2016, Mr. Van Sandt made a motion to approve the June 2016 disbursements. Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 7-13, dated July 11, 2016, for the month of June, 2016 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 7-13, dated July 11, 2016.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for June, 2016 were reviewed, and included 10 customer transfers. Mr. Hayes made a motion to approve the June, 2016 applications.  Mr. Van Sandt seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

No Unfinished Business.

NEW BUSINESS

The FY 2016-2017 Budget Ordinance No. 2016-2017 was presented to the Trustees for approval. This is a summary of the budget discussed at the June meeting.  This ordinance will be published in a local paper before the end of July.  Mr. Hayes made a motion to approve Budget Ordinance No. 2016-2017.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

The FY 2016-2017 Tax Levy Ordinance No. 2016-2017T was presented to the Trustees for approval. This is the 4.99% increase being requested for our General Fund tax revenue.  Mr. Van Sandt made a motion to approve Tax Levy Ordinance No. 2016-2017T.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

The Engagement letter from Scheffel Boyle for the audit of the Fiscal Year-End 6/30/2016 financial statements was presented for approval. The Fee for the annual audit will not exceed $13, 905.00.  Mr. Hayes made a motion to approve the Scheffel Boyle Engagement letter, with a fee not to exceed $13,905.00.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”

The 2016 Prevailing Wage Ordinance No. 2016-01 was presented for approval. This ordinance states that we are aware of the prevailing wages and when HSSD has a construction project, all contractors will be made aware that these wages must be met during the project.  Mr. Van Sandt made a motion to approve the 2016 Prevailing Wage Ordinance No. 2016-01.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Ken Dulle presented bids for the new 2016 pick-up truck to replace the 2003 F350. Miles Chevrolet bid $34,044.00 and Morrow Brothers bid $33,270.00.  Morrow Brothers also added a sprayed in bed liner, running boards, install the light bar, and some other items in that bid price.  Ken also asked about a diesel engine and the dealer said it would cost $7,230.00 extra.  They also told Ken that they would not recommend a diesel for the type of use it would get in Holiday Shores.  A diesel engine needs to be run at highway speeds in order to keep from getting gummed up.  Mr. Hayes made a motion to approve the bid from Morrow Brothers Ford for the purchase of a 2016 F250 Pick-up truck.  Mr. Van Sandt Seconded the motion and all trustee voted “Aye”.

OPERATIONS

The raw water service pumps need a fence put up around them, since there are houses on both sides now. The fence would need to be 6’ tall and have an 8’ double gate.  Liberty Fence installed the fence for the Water Plant, and they have given a bid of $3,798.00 for this fence, in the color of Adobe, which is a dark almond.  The Trustees said it is ok to get it started.

ADJOURNMENT OF THE REGULAR MEETING

Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Hayes seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk