Meeting Minutes 6-13-2016

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday, June 13, 2016

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order. Trustees, Richard Hayes and Dennis Van Sandt were present.  Also present were Carla Lankster, District Clerk, and Ken Dulle and Kevin Dulle of Du-Con.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of May 9, 2016 regular meeting were submitted for approval. Mr. Hayes made a motion to approve the minutes for the May 9, 2016 regular meeting.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of May, 2016. No motion necessary.

DISBURSEMENTS

After reviewing the disbursements for the month of May, 2016, Mr. Hayes made a motion to approve the May 2016 disbursements. Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

Du-Con submitted Invoice No. 6-11, dated June 8, 2016, for the month of May, 2016 for managing and operating water and wastewater treatment. Mr. Van Sandt made a motion to approve Du-Con invoice No. 6-11, dated June 8, 2016.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for May, 2016 were reviewed, and included 17 customer transfers and 1 new sewer-only Lake James customer. Mr. Van Sandt made a motion to approve the May, 2016 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

OTHER

Mr. Denny Van Sandt has had a few questions from residents regarding the odor near the office, caused by the Sewer Lift Station located in the back of the office. He was asking Ken Dulle if there is a way to attach a stand-pipe to vent the fumes up and away from the office and the nearby houses.  Mr. Dulle said that the vent pipe is at ground level, and he will have to look into any options there might be to vent it up higher.  As far as the drains in the office, they are probably drying up and allowing the smell to come in.  That could be corrected by putting vegetable oil down the drains to keep from drying up.

UNFINISHED BUSINESS

NEW BUSINESS

The Budget Adjustments for the Fiscal Year 2015-2016 were submitted for approval. These are line-item changes within each Budgeted fund.  This does not involve any Budget increases.  Mr. Van Sandt made a motion to approve the Fiscal Year 2015-2016 Budget Adjustments.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

A detailed Budget for Fiscal Year 2016-2017 was presented to the Trustees for approval to be written into the FY 2016-2017 Budget Ordinance to be approved at the July 11, 2016 Board Meeting. Carpet, tile and painting the office were included on page 6 of the detail, under Current year capitalized building improvements.  Also the new pick-up truck was included in the 2016-2017 Budget.  Mr. Hayes made a motion to approve the Fiscal Year 2016-2017 Budget to be written into the FY 2016-2017 Budget Ordinance.  Mr. Van Sandt seconded the motion and all Trustees voted “Aye”.

OPERATIONS

Mr. Dulle said that the new hire, Chris Murphy started today. Also, the ERTC Intern will start next Monday, June 20, 2016, and will work for five weeks.

Mr. Dulle stated that we are still having problems with the High Service Pump at the Water Plant still blowing electrical breakers. Several things have been done to correct it, but it is still causing some issues.

ADJOURNMENT TO CLOSED EXECUTIVE SESSION

Mr. Van Sandt made a motion to adjourn the regular meeting to enter into a Closed Executive Session pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee Compensation. Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

ADJOURNMENT OF THE REGULAR MEETING

After returning from the closed executive session, Mr. Van Sandt made a motion to adjourn the regular meeting. Mr. Hayes seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted,

Carla Lankster, District Clerk