Holiday Shores Sanitary District

Water / Sewer / Renewable Power

Holiday Shores Sanitary District
Archived Meeting Minutes

Meeting Agenda 12-11-2023

Carla Lankster

HOLIDAY SHORES SANITARY DISTRICT

MEETING AGENDA

MONDAY DECEMBER 11, 2023

6:00 P.M. AT OFFICE

1.   INTRODUCTION

2.  OPEN FORUM

  • Daniel Brown of United Systems & Software to discuss the UPM Utility Billing cloud software and integrated General Ledger/Accounts Payable and Payroll software.
  • Daniel Brown has also provided a Quote for the cost to purchase a second Itron Mobile Radio hand held for Meter Re-reads.  Also, possible sale of FC300 Handhelds.

3.   APPROVAL OF MINUTES

  • November 13, 2023 Meeting Minutes.

4.   OFFICE

  • FINANCIAL:
  • November 2023 Summary of Accounts and Statement of Revenues & Expenses.
  • DISBURSEMENTS:
  • Approve Accounts Payable checks-November 2023.
  • Approve invoice from Certop Inc., inv. #12012023.04, dated 12/1/2023 for November, 2023 Class A Water Operator Services.
  • Sign other invoices over $500.00, including Carrollton Bank, Cincinnati Insurance and Korte & Luitjohan Contr. 
  • APPROVAL OF APPLICATIONS – November, 2023
  • OTHER –  

5.    UNFINISHED BUSINESS

  • Grant Opportunities for the District
  • Status of Class A Water License for the HSSD Staff.
  • Ordinance Review and Electronic Availability.
  • Updated HSSD Software-Utility Billing, GL, Accounts Payable and Payroll.
  • Policy on broken water lines and sewer credits.

6.   NEW BUSINESS

  • Approve 2023 Schedule of Monthly Meetings.
  • Approve 2023 Schedule of Employee Holidays.
  • Discuss Election of Officers to decide if the Trustee positions will remain the same through 2024, due to the appointment of new Trustee, Jeff Hebenstreit in July 2023.
  • Approve and sign Amendment J to Ordinance 2006-04, to increase the Sewer Rate.
  • Approve and sign Amendment J to Ordinance 2006-02 to increase the Water Rate.
  • Discuss annual Christmas Bonus checks for employees, in Executive Session.

7.   OPERATIONS

  • WATER & SEWER:  Discussion of General Manager’s report.
  • IEPA Reports and Requirements:  Lagoon Project update.
  • 8.     ADJOURN TO CLOSED EXECUTIVE SESSION
  • Adjourn to Executive Session, pursuant to Statute 5ILCS 120/2 (C)(1) to discuss Employee Compensation, and Statute 5ILCS 120/2 (C)(11), to discuss possible litigation.
  • 9.   ADJOURNMENT OF REGULAR SESSION