Meeting Minutes 11-8-2021

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday November 8, 2021

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Brennan Murphy, President called the meeting to order.  Trustees, Richard Hayes and Jeff Sedlacek were present.  Also present was Carla Lankster, District Clerk.  Mr. Ken Dulle of Restoration Resources was also present.  Julie Billeter and Josh Andres of Scheffel Boyle were in attendance to present the Fiscal Year 2021 Financial Audit.

OPEN FORUM

Julie Billeter of Scheffel Boyle presented the Financial Audit for the Fiscal Year 2020-2021, Year ended 6/30/2021.  Ms. Billeter stated that Scheffel Boyle has given the District a Clean Opinion and that the financials are consistent with prior year audits.  Ms. Billeter and Mr. Josh Andres state that all financial information and necessary documents were provided in a timely manner to complete the audit.

Mr. Ken Dulle, operations manager spoke with Mr. Jim Gersman of 1799 Sextant regarding a sewer backup that occurred October 18, which was reported to the District office immediately.  Service technician, Kyle was given access to take pictures of the backup and the damage.  The claim was submitted to the insurance company for the District, due to the pump and alarm failing, and the customer immediately reporting the backup.

There was a short discussion regarding a grinder pump issue at 656 Blvd De Cannes.  A backup was reported to the District office October 19, however the pump failed several months ago and a backup was not reported at the time.  The District Clerk and the Trustees will require more information, along with proof of a backup, or no reimbursement of any kind will be considered.

APPROVAL OF MINUTES                                                                                                                                            

The minutes of October 11, 2021 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the October 11, 2021 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL                                                                                                                                                                   

The Summary of Accounts was reviewed for the month-end balances on October 31, 2021.  There was an additional discussion to increase the WPDS from $10.00 to $12.00 monthly, to help pay the Water Plant loan payments.  The Trustees agree, and an ordinance will be written up to be effective on the January bill.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of October 2021, Mr. Sedlacek made a motion to approve the October 2021 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #680, dated 11/4/2021 for October 2021 Operations Management.  Mr. Hayes made a motion to approve Restoration Resources Invoice #680, for October 2021 Operations Management.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for October 2021 were reviewed.  Mr. Sedlacek made a motion to approve October 2021 applications.  Mr. Hayes seconded the motion and all the Trustees voted “Aye”.

OTHER

UNFINISHED BUSINESS

There was some additional information on the backup at 1005 Bermuda, since the last meeting.  Mr. Dulle had talked to the owner and due to the circumstances, he agreed to pay the full deductible.  Therefore Mr. Hayes made a motion to approve paying the full $1,000.00 deductible for 1005 Bermuda.   Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

NEW BUSINESS

The employee health insurance will be renewing on December 1, 2021.  The current plan with BlueCross BlueShield has increased almost 20%.  Babcock and Associates suggested a similar BCBS plan that has the same coverages, but a slightly smaller network of doctors, that would have a smaller premium.  The comparison spreadsheet shows the BCE plan would be almost $10,000 less per year than the Platinum PPO that would be renewing.  Therefore Mr. Sedlacek made a motion to go with the health insurance Option #2, BCBS PPO/P5E2BCE plan, starting December 1, 2021.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

OPERATIONS

A new insulated shed was installed by Mr. Sedlacek, surrounding the Raw Water Pumps at the lake.  He installed foam all the way around the shed, and since the water coming from the lake stays above 40 degrees, there should never be a problem with the pumps freezing.  Mr. Dulle agreed.

ADJOURNMENT OF REGULAR MEETING

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk