Meeting Minutes 2-10-2020

MINUTES OF REGULAR MEETING OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday February 10, 2020

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order.  Trustees, Jeff Sedlacek and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Mr. Joe Urban, Water Plant Operator.  Mr. Ken Dulle of Restoration Resources, Operations was not able to attend.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of January 13, 2020 regular meeting were submitted for approval.  Mr. Sedlacek made a motion to approve the minutes for the January 13, 2019 regular meeting.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for January, 2020.  No Motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of January, 2020, Mr. Sedlacek made a motion to approve the January 2020 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice 657, dated February 2, 2020, for water and wastewater operations management for January, 2020 Operations.  Mr. Hayes made a motion to approve Restoration Resources Invoice 657, dated February 2, 2020.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

Mr. Hayes signed approval of semi-annual water tower loan payment to the IEPA.  The invoice for the balance due to Vallow Floor Coverings was also signed.  Both were previously approved.

APPROVAL OF APPLICATIONS                                                                                                                                            The water and sewer applications for January, 2020 were reviewed, and included 8 customer transfers in Holiday Shores. One transfer and one New Connection in Paddock Creek.  Mr. Hayes made a motion to approve the January, 2020 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”.

OTHER

John Griffith of Dimond Bros. met with Ms. Lankster today to discuss the annual insurance renewal for Commercial and Workers’ Compensation.  The renewal will be about 4 or 5 percent higher.  He also offered mine subsidence coverage, because Illinois requires it to be offered in Madison County.  A letter will have to be signed, if we do not want to accept the coverage.  The Trustees don’t want the coverage.

NEW BUSINESS

Amendment G to Water Rate Ordinance 2006-02 was presented for approval.  The Amendment is for revisions to the water rates, including an 8 percent rate increase.  Mr. Sedlacek made a motion to approve Amendment G to Ordinance 2006-02.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.  The Amendment was signed by all Trustees and Carla Lankster, District Clerk.

Amendment G to Sewer Rate Ordinance 2006-04 was presented for approval.  The Amendment is for revisions to sewer rates, including a 2 percent rate increase.  Mr. Murphy made a motion to approve Amendment G to Ordinance 2006-04.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.  The Amendment was signed by all Trustees and Carla Lankster, District Clerk.

Mark from MSD Mowing submitted the bid for the 2020 Mowing season.  The only increase was $5.00 per mow for the Water Plant property.  Mr. Hayes made a motion to approve the bid from MSD Mowing for the 2020 mowing season.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

There was a short discussion regarding a phone system for the office.  Since AT&T changed the phone service to voice over IP, there have been issues with the old phones in the office.  Mr. Dulle spoke with Ace Tech in Bethalto, about a phone system on a five-year lease in which the District would not own the equipment.  There were also some issues of how the phones come into the office, and route to the internet modem, and the phone jacks would have to be upgraded for the new phone system to work.

OPERATIONS

Mr. Urban said he met with Rob Fry and Rob Clarkson of Holishor Association and the IEPA today.  The IEPA will be performing Raw Water testing at the beaches to check for algae bloom.  They test every five years, for recreational purposes, and they sample water at the plant to be sure nothing gets through.

ADJOURNMENT TO EXECUTIVE SESSION

Mr. Hayes requested a motion to adjourn to a closed executive session, pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee Compensation.  Mr. Murphy made a motion to adjourn to executive session.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

ADJOURNMENT

Returning from Executive Session, Mr. Sedlacek made a motion to adjourn the regular meeting.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk