Meeting Minutes 3-9-2020

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday March 9, 2020

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order.  Trustees, Jeff Sedlacek and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Mr. Ken Dulle of Restoration Resources, Operations.  Attorney Erin Phillips was also in attendance.

OPEN FORUM

Attorney, Erin Phillips started the discussion regarding Ordinance #90-07 addressing Employee Benefits.  There have been amendments to the Ordinance, but it needs more clarification, so there should be a new ordinance written up.  For now, we have an issue that will need a resolution regarding payout of accrued vacation for one employee, which will be discussed in Executive Session.

Ms. Phillips also discussed foreclosures in which out-of-state banks own properties and do not pay out amounts due, even if there is a lien on the property.  Many Municipalities and utility companies are experiencing this now, and are not able to collect past due amounts.

APPROVAL OF MINUTES

The minutes of February 10, 2020 regular meeting were submitted for approval.  Mr. Murphy made a motion to approve the minutes for the February 10, 2019 regular meeting.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for February, 2020.  No Motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of February, 2020, Mr. Sedlacek made a motion to approve the February 2020 disbursements.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice 658, dated March 6, 2020, for water and wastewater operations management for February, 2020 Operations.  Mr. Murphy made a motion to approve Restoration Resources Invoice 658, dated March 6, 2020.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Mr. Hayes signed approval of invoices over $500.00.  The invoices were from MSD Mowing, Scheffel Boyle, and two invoices from Vadim Municipal/USTI for December and January bills processed.  All were previously approved.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for February, 2020 were reviewed, and included 6 residential and 1 Commercial customer transfer in Holiday Shores. One transfer and one New Connection in Paddock Creek.  Mr. Murphy made a motion to approve the February, 2020 applications.  Mr. Sedlacek seconded the motion and all the Trustees voted “Aye”.

OTHER

The Water Deposit CD will mature on March 30, 2020.  The rates are very low right now and will not increase in the near future.  Christine checked the rates with several banks and they were either about the same or lower than Associated Bank.  After some discussion, the Trustees agreed to roll the CD into a new CD with Associated Bank for a short term to give the rates a chance to recover.

NEW BUSINESS

The Commercial and Workers’ Compensation insurance policy renewal from Dimond Bros. and Cincinnati Insurance was presented for approval.  The Workers’ Compensation policy for the period of 3/17/2020 through 3/16/2021 is for $8,876.00.  The Commercial/Liability/Auto policy for the same period is for $23,208.00.  Mr. Sedlacek made a motion to approve the Workers’ Compensation and Commercial insurance policy renewals.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

OPERATIONS

Mr. Dulle said that a new employee, Kyle Lankford has been hired to replace Chris White, and he started work today.

The Possum Hill Water Tower # 2 is due for fresh paint, after about 11 years.  The District has been paying Utility Services for past couple of years for the maintenance, so there will not be any additional amount over the contracted amount.

ADJOURNMENT TO EXECUTIVE SESSION

Mr. Murphy made a motion to adjourn to a closed executive session, pursuant to Statute 5ILCS 120/2 (C)(1), to discuss Employee Compensation.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

ADJOURNMENT

Returning from Executive Session, Mr. Murphy made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk