Meeting Minutes 4-8-2019

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday April 8, 2019

 

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Jeff Sedlacek, President called the meeting to order.  Trustees, Richard Hayes and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Ken Dulle of Restoration Resources.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of March 11, 2019 regular meeting were submitted for approval.  Mr. Hayes made a motion to approve the minutes for the March 11, 2019 regular meeting.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for the month of March, 2019.  Will have to discuss the Water Trust Reserves and Water Supply at future meetings.  The funds have been going down recently, due to Water Plant projects and Water Plant loan payments.  There will need to be a rate increase sometime in the near future. No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of March, 2019, Mr. Murphy made a motion to approve the March 2019 disbursements.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

The Central Square-USTI e-printing bills for October 2018 and January 2019 were finally received.  Mr. Hayes made a motion to approve the October 2018 and January 2019 invoices for USTI Bill e-print.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.  Mr. Sedlacek signed the invoices.

Restoration Resources submitted Invoice 645, dated April 1, 2019, for water and wastewater operations management for March 2019.  Mr. Murphy made a motion to approve Restoration Resources Invoice 645, dated 4/1/2019.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

APPROVAL OF APPLICATIONS

The water and sewer applications for March, 2019 were reviewed, and included 9 customer transfers and one new home connection in Holiday Shores. Mr. Hayes made a motion to approve the March, 2019 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”.

OTHER

Two Certificates of Deposit are maturing at the end of April.  The Water Tower reserves CD will mature April 24 for the amount of $85,908.93.  Since that is reserved for the Water Tower loan, it was decided to renew for a longer term of 23 months at 2.37%.  The Water Deposit CD matures April 30 for the amount of $51,664.27.  It was decided to renew for 11 months at 2.11%.  Mr. Murphy made a motion to approve the renewals of the two CD’s.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

UNFINISHED BUSINESS

Three bids were presented for painting the office.  Color Concepts of Alton, Wells Painting of Moro and Sherry Grider were the three bids received.  We have talked to several other contractors who showed some interest, but they did not submit bids.  Wells Painting was the highest, at $3,875.00.  Sherry Grider bid $1,950.00 and Color Concepts bid $1,940.00.  The decision was going to be tabled until the next meeting, but Mr. Dulle and the Trustees discussed having Ms. Grider adding the removal of the cove base and they would accept her bid.  Mr. Hayes said if we add $100.00 more, Ms. Grider has the job.  Mr. Murphy made a motion to approve the bid from Sherry Grider in the amount of $1,950.00, with the addition of $100.00 for the cove removal.  Mr. Hayes seconded the motion and all Trustees voted “Aye”.

Only one bid has been received for the flooring in the office.  After some discussion, it was decided to contact Vallow Floor Coverings and the Floor Store in Bethalto to see if they would give us bids.  We should have at least three bids before deciding, and it will probably not be considered until after the fiscal year end June 30, 2019.  The bids will determine the amount to put in the Fiscal Year 2020 budget.

NEW BUSINESS

The Commercial Property and Workers’ Compensation Insurance for the renewal period of March 17, 2019 through March 16, 2020 was decided at the March 11, 2019 meeting.  However, there was some interest shown by Country Financial to bid on the renewal, but the bid was not received by the March meeting.  Country Financial did submit a bid the day after the meeting, and was actually lower than Dimond Bros. renewal.  The Trustees discussed the bid and said it was not submitted prior to the March meeting, therefore the decision made to remain with Dimond Bros. for the coming year will stand.

OPERATIONS

Mr. Dulle discussed the purchase of a new computer for the water plant this month, which has been included in the budget for a couple of years.  The current computer is still running on XP and the new one will be upgraded to Windows 10.  Scott Ballah, an engineer for the Logicon Group will program the water plant SCADA system on the new computer.

ADJOURNMENT

Mr. Hayes made a motion to adjourn the regular meeting.  Mr. Murphy seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk