Meeting Minutes 9-14-2020

MINUTES OF REGULAR MEETING

OF BOARD OF TRUSTEES

HOLIDAY SHORES SANITARY DISTRICT

Monday September 14, 2020

The Board of Trustees of the Holiday Shores Sanitary District met on the above date in regular session pursuant to laws and rules of said Board of Trustees and in accordance with the terms of the notice of regular meeting.

Richard Hayes, President called the meeting to order.  Trustees, Jeff Sedlacek and Brennan Murphy were present.  Also present were Carla Lankster, District Clerk and Mr. Ken Dulle of Restoration Resources, Operations.

OPEN FORUM

APPROVAL OF MINUTES

The minutes of August 10, 2020 regular meeting were submitted for approval.  Mr. Sedlacek made a motion to approve the minutes for the August 10, 2020 regular meeting.  Mr. Murphy seconded the motion and all Trustees voted “Aye”.

FINANCIAL

The Summary of Accounts was reviewed for August, 2020.  No motion necessary.

DISBURSEMENTS

After reviewing the Accounts Payable disbursements for the month of August, 2020, Mr. Murphy made a motion to approve the August 2020 disbursements.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

Restoration Resources submitted Invoice #664, dated September 2, 2020 for water and wastewater operations management in August, 2020.  Mr. Murphy made a motion to approve Restoration Resources Invoice #664, dated September 2, 2020 for August Operations Management.  Mr. Sedlacek seconded the motion and all Trustees voted “Aye”.

There were no invoices for approval of other invoices over $500.00.

APPROVAL OF APPLICATIONS                                                                                                                                              

The water and sewer applications for August, 2020 were reviewed.  Mr. Sedlacek made a motion to approve August, 2020 applications.  Mr. Murphy seconded the motion and all the Trustees voted “Aye”.

OTHER

Ms. Lankster accounts that are over 90 days past due, because we did not send out shut-off notices from February through July, due to COVID-19.  The notices resumed at the end of August, and as of the date of this meeting the over 90 days past due has come down.  As of the July 31, 2020 billing, a total account balance of $9,100.00 is due by customers who are at least 90 days past due, and $3,200.00 of that

amount was over 120 days past due.  The accounts that were on that list are now down to $3,054.00.  However, a lot of over 60-day delinquent notices were sent out after the August 25 due date.

Mr. Hayes signed the Fiscal Year 2019-2020 customer credit list.  It is presented to the Trustees twice a year to show the credits being given to be approved.

UNFINISHED BUSINESS

Ms. Lankster informed the Trustees that the Delta Dental plan began 9/1/2020 and payroll deductions also started with the first pay date in September.

NEW BUSINESS

None

OPERATIONS

Mr. Dulle discussed the VFD’s have been installed and programmed on the raw water pumps that pump the water out of the lake.  This will allow the District to better control the flow of the water coming from the lake to the water plant, as the lake is lowered during the Holishor drawdown of the lake.  They will begin the lake lowering next week, so we will see how it goes, and if we have to implement the new system of both pumps running at the same time.

ADJOURNMENT

Mr. Murphy made a motion to adjourn the regular meeting.  Mr. Sedlacek seconded the motion, and all Trustees voted “Aye”.

Respectfully submitted, Carla Lankster, District Clerk